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Design of an Online Admission Screening System
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Software Implementation for Project Software of an Online Admission Screening System

C.S. Project Software
Reference ID: SD-344-CS

Software Implementation under Computer Science (CS)

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DEDICATION

This research work titled "Design of an Online Admission Screening System" is dedicated to God for his enabling grace and to all computer enthusiasts who help to make life a pleasant experience.



i

ACKNOWLEDGEMENT

I owe my indebtedness to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing/related research work for your moral support that facilitated the successful completion of my (Tertiary Institution level). I am grateful to God Almighty and my parent for their financial support in my career. I really appreciate you all for everything, Thank you very much.



ii


Design of an Online Admission Screening System

TABLE OF CONTENTS

Preliminary Pages

CHAPTER ONE

INTRODUCTION

  • 1.1 Background of the Study
  • 1.2 Statement of Problem
  • 1.3 Aim and Objectives of Study
  • 1.4 Scope of the Study
  • 1.5 Significance of the Study
  • 1.6 Limitations of the study
  • 1.7 Definition of Terms

CHAPTER TWO

LITERATURE REVIEW

  • 2.1 Introduction
  • 2.2 Theoretical Framework
  • 2.3 Certificate and Certification
  • 2.3.1 Certification
  • 2.3.2 Verification
  • 2.4 The Concept Of Registration
  • 2.4.1 Online Registration
  • 2.4.2 Usage of Online Registration Forms
  • 2.5 Web Portal
  • 2.5.1 Types Of Web Portals
  • 2.6 Database for Student Web Portals
  • 2.6.1 Merits of Integrating Databases in Web Applications
  • 2.7 Overview of Information System

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

  • 3.1 Methodology Adopted
  • 3.1.1 Problem Identification Using SSADM
  • 3.2 Analysis of the Existing System
  • 3.2.1 Dataflow of the Existing System
  • 3.2.2 Disadvantages Of The Existing System
  • 3.2.3 Weakness of the existing System
  • 3.3 Analysis of the Proposed System
  • 3.3.1 Data Flow Diagram of the Proposed System
  • 3.3.2 Advantages of the Proposed System
  • 3.3.3 Justification of the Proposed System
  • 3.4 Functional Requirements
  • 3.4.1 Use Case Diagram Of The Admin / User Privileges
  • 3.5 Data Requirements
  • 3.6 High Level Model of the Proposed System

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

  • 4.1 Objectives of the Design
  • 4.2 Cohesion and Decomposition High level Model
  • 4.3 Control Center / Overall Dataflow Diagram
  • 4.3.1 Proposed System Operation Flowchart
  • 4.4 System Specification and Design
  • 4.4.1 Input and Output Specification
  • 4.4.2 Database Specification and Design
  • 4.4.3 Data Dictionary
  • 4.5 Choice and Justification of Programming Language
  • 4.6 Program Documentation
  • 4.7 Implementation Techniques
  • 4.8 Programming Module Specification
  • 4.8.1 Installation
  • 4.9 Computer Hardware Minimum Requirement
  • 4.10 Software Requirement
  • 4.11 Personnel / User Training

CHAPTER FIVE

SUMMARY, CONCLUSION, AND RECOMMENDATION

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.4 Recommendation

REFERENCES

APPENDIX A - “SOURCE CODE”

APPENDIX B - “OBJECT PROGRAM”




iii

ABSTRACT

Online Admission screening system is an online system that can be accessed throughout the organization and outside as well with proper login provided. The aim of this research work is to critically assess the collection and processing of student admission form process in order to identify issues encountered in the system, so as to design a new system that will help reduce or completely eradicate the identified problems. In achieving this aim, the following specific objectives were laid out to study the existing system in order to get a full understanding of it, identify problems of the existing system, alleviate problems with the application process and record keeping, enhance the institution document management system, make the system easier to use for even students with less computer knowledge, provide easy retrieval of student's data, and make the web contents lighter to enhance retrieval speed even on slow internet. The methodology adopted in this study is the object oriented analysis and design methodology (OOADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The automated admission processing system will help reduce some of the laborious work involve in student admission processing, maximized returns for the institution, provide a friendly user interface to users. The expected result is an online admission screening system that will process student’s credentials and generates an accurate screening information details.





iv


Design of an Online Admission Screening System

CHAPTER ONE

1.0 Introduction

1.1 Background of the Study

Online Admission screening system is aimed at developing an online admission application for a college. This system is an online system that can be accessed throughout the organization and outside as well with proper login provided. Our system has two type of accessing modes, administrator and user. Student management system is managed by an administrator. It is the job of the administrator to admit and monitor the whole process. When a user log in to the system. He would only view details of the student. He can't perform any changes .The system has two modules. They are:

  • User
  • Administrator

Students logging is to apply for the course by filling an application form provided by online. College principal/administrator logging in may also access/search information put up by the students.

The focus of this project work is to develop an automated admission screening system that shall bring about this paradigm shift, in other to proffer solution to the challenges inherent in the existing system implemented by Lagos state polytechnic. The proposed system: Automated admission processing System shall be developed using HTML, CSS and PHP as the frontend, and MY SQL database management system as the backend (Desile, 2009)

1.2 Statement of Problem

Student admission processing as being done presently by Lagos state polytechnic is still similar to manual processing despite that student completes their application form online. The existing system has the following drawbacks.

  1. Slow operation due to human intervention.
  2. Delayed information retrieval as a result of heavy web-contents.
  3. Prone to error due to little data validation.
  4. Unfriendly or difficult to use interface.
  5. High cost of operation.
  6. Application still ends up looking more like a manual process because there is no feature that supports decision in the current information system.

1.3 Aim and Objectives of Study

The aim of this research work is to critically assess the collection and processing of student admission form process in order to identify issues encountered in the system, so as to design a new system that will help reduce or completely eradicate the identified problems. In achieving this aim, the following specific objectives were laid out as follows to:

  1. Study the existing system in order to get a full understanding of it.
  2. Identify problems of the existing system.
  3. Alleviate problems with the application process and record keeping.
  4. Enhance the institution document management system.
  5. Make the system easier to use for even students with less computer knowledge
  6. Provide easy retrieval of student's data.
  7. Make the web contents lighter to enhance retrieval speed even on slow internet.

1.4 Scope of the Study

The scope of this study is centered on designing an automated web-based application software for student admission processing. The system is strictly based on student's application processing, record keeping and information retrieval in Lagos State Polytechnic. It will also be capable of short-listing admissible students and will make them available for a final administrator approval before they are offered a provisional admission.

1.5 Significance of the Study

The study will provide an automated online admission processing system that will help increase speed of processing student admission and help reduce or eliminate work by automating the admission process to the most convenient.

The automated admission processing system will help reduce some of the laborious work involve in student admission processing, maximized returns for the institution, provide a friendly user interface to users.

This study will also be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.

1.6 Limitations of the study

During the course of this study, many things militated against its completion, some of which are:

  1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
  2. Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready to release information needed for this project work. There were lots of information needed from the staffs of this institution to enhance the study which took them time to release or they did not release at all for security purposes, hence the scope was reduced.
  3. Research material: availability of research material is a major setback to the scope of the study.
  4. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
  5. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials.

1.7 Definition of Terms

  1. Automation: The replacement of human workers by technology; A system in which a workplace or process has been converted to one that replaced or ministries human labour with electronic or mechanical equipment.
  2. Admission: The process of accepting students for study at an institution.
  3. Processing: To deal with somebody or something according to an established procedure.
  4. System: Set of computer components which are an assembly of computer Hardware, Software and peripherals functioning together.
  5. Computerized: Convert to computer - based system to install or start using a computer system to organize, control, or automate something.
  6. Online: Connected via computer attached to or available via a central computer or computer network.
  7. Offline: Disconnected from computer Network; Describes a computer terminal or peripheral device that is disconnected or is functioning separately from associated computer or computer network.
  8. Web: A complex structure, or design www: computer-based network of information resources that combines text and multimedia. The information on the www can be accessing and search through the internet, a global computer network.
  9. Database: Any collection of data organized for storage in a computer memory and designed for easy access by authorized users.
  10. Database Update: This simply means applying and maintaining changes on a database after data must have been added, removed or modified
  11. System Administrator: This is a person responsible for maintaining and operating a computer system.
  12. Password: This is a secret code that a user must type into a computer to enable him access it or its applications. This is made up of numbers; letters, special characters or a contribution of any of the above categories.

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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Proposal Writing Format for Computer Science (CS) Research Work

Final year research work is all about finding real life problem and proffering solution that will partially or totally eliminate the existing system bottlenecks. The following are the major and elective project proposal writing sections for "Design of an online admission screening system" research work;

Major Sections
  • Motivation for Embarking on the Project

  • Brief Background of Study

  • Statement of Problems

  • Aim of the Study

  • Specific Objectives of the Study

  • Significance of the Study (Who benefits from the project and how?)

Elective Sections
  • Methodology and Reason for Using It (such as; models, SSADM, or OOADM)

  • Tools (programming languages and software used)



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Proposal Writing Format for Computer Science Research Work


Design of an Online Admission Screening System is a proposal topic for final year research work, which comprises the major and elective project proposal writing sections for Design of an Online Admission Screening System research work.

Major Sections
  • Motivation for Embarking on the Project

  • Brief Background of Study

  • Statement of Problems

  • Aim of the Study

  • Specific Objectives of the Study

  • Significance of the Study (Who benefits from the project and how?)

Elective Sections
  • Methodology and Reason for Using It (such as; models, SSADM, or OOADM)

  • Tools (programming languages and software used)


Defense Procedure for Computer Science Researchers


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  • Abstract

CHAPTER ONE

  • Motivation / Statement of Problems
  • Aims & Objective of Study
  • Scope of Study
  • Significance of Study

CHAPTER TWO

  • State two or more citation from your review of related literature.

CHAPTER THREE

  • Know the methodologies, tools and techniques used.

CHAPTER FOUR

  • Justification of your work and things to adhered to before using the system or research work.

CHAPTER FIVE

  • Conclusion and Recommendation

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