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Design and Implementation of an Online Duties Allocation Software A Case Study of the Security Unit of Imo State Polytechnic Umuagwo

Design and Implementation of an Online Duties Allocation Software

Project / Seminar Material
Reference ID: PS-2820-TM


This research material titled “Design and Implementation of an Online Duties Allocation Software” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.


I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Online Duties Allocation Software” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.







    • 2.1 Introduction



    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System



    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module



    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation





    A duty allocation system in project management and systems engineering, is a deliverable-oriented breakdown of a project into smaller components. It is a type of work breakdown system. A work breakdown structure is a key project deliverable that organizes the team's work into manageable sections. This research work is aimed at appraising the drawbacks in the existing application which is will allocate duties to different organization unit. It reviewed the old system, the reasons why a new idea muffed. The operations of the new method were also explained and clearly stated.

    The methodology adopted in this study is the structure system analysis and design methodology and the programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. Based on the findings of this study, recommendations made are that constant monitoring of the activities with the designated sales and inventory management software application, it is necessary to determine their level of compliance while adequate training should be provided for the recruitment of staff to enhance their efficiency and productivity.

    Design and Implementation of an Online Duties Allocation Software (A Case Study of the Security Unit of Imo State Polytechnic, Umuagwo)


    1.1 Introduction

    Anyone involved with duty allocation understands what a complex and time-consuming process this is. Strategic management is only successful when employees have the right tools to perform effectively. To accomplish this, a company institution or organization needs staff allocation solutions that enable employees to balance different duties. Coupled with efficient duty allocation, workflow runs smoothly from one task to the next. It is essential in today's dynamic global work environment that a company or organization secures a way to keep employees on task. Establishing a comprehensive strategic plan helps managers and supervisors allocate employees correctly.

    The end result is fewer mistakes that only lead to expensive delays and cost overruns. Challenges to managing human resources are magnified for the company that still uses an old-fashioned paper-based system. Besides confusion, manual processes are simply lost in the computerized world. Duty allocation involves taking all existing tasks and dividing them among all available workers, so that each of them had the same work load. The chapter encapsulates the background, objectives, significance e.t.c of this project.

    1.2 Background of the Study

    This project tagged “Design and Implementation of an Online Duties Allocation Software using the Security Unit of Imo State Polytechnic, Umuagwo as a case study”, is centered on automating the hitherto manual process of involved in allocating duties to security personnel of our prestigious institution. The project was necessitated by the need of providing a platform that would make their work easier.

    A duty allocation system in project management and systems engineering, is a deliverable-oriented breakdown of a project into smaller components. It is a type of work breakdown system. A work breakdown structure is a key project deliverable that organizes the team's work into manageable sections. In a present-day duty's allocation system, the management of the security department allocates duties to different units or departments based on time, cost, and resource availability. Often the projects are broken down into tasks and assigned to the team members based on their expertise using a manual billboard or paper ledger which comes with problems of:

    1. Unauthorized access
    2. Loss of records.

    This project is primarily focused on automating the process of duty allocation system to suit the needs of the security department of the Imo State Polytechnic. Here the project manager is the chief security officer. The workers would for convenience be classed as the senior or junior security officers.

    1.2 Statement of the Problem

    The problems which exist on the previous system are:

    • The security personnel cannot access details of allocated task globally.
    • The manual processes are error prone and make data querying difficult.
    • The manual process maks data privacy difficult to maintain thus making easy for unauthorized personnel to access.
    • This is in danger of being lost or compromised as the medium of storage which usually a book can easily be damaged by anthropological activities such as fire etc.

    1.3 Aim and Objectives of the Study

    The aim of this project is to design and implementation of an automated duties allocation using the Security Unit of Imo state Polytechnic, Umuagwo as a case study. For this to be achieved we need to satisfy the following objectives.

    • Design a system for dynamically allocating personnel duties.
    • Implement a system managing and retrieving allocated duties. The manager can allocate tasks and mark tasks as done or undone, while a member of staff can view his allocated tasks.
    • Creating an online system where security personnel can access details of allocated task globally.
    • Using a relational database to make the process less error prone and easy to query.
    • Data privacy is maintained by allowing only unauthorized personnel access to the system.
    • The electronic medium of data storage has the advantage of preserving data for very long time.

    1.5 Scope of the Study

    The scope of this study is simply to design and implement a duties allocation system using the school security department as a case study.

    1.6 Limitation of the Study

    The following are limitations of the study are:

    • Time: combining other school activities with project that of project writing is not an easy task and hence, limited this study as we couldn’t broaden the scope of the study as may be needed.
    • Internet Access: Due to low quality of Internet access, this also affected the speed at which this research work was carried out.
    • Finance: Money was another major problem we had during this study. This includes money gathering relevant materials and internet data subscriptions.

    1.7 Significance of the Study

    This project besides providing an automated means of records keeping would achieve the following:

    • It would the problems processes involved in the manual system by; Using an online system to make the information globally accessible, Using a relational database to solve the problems of data integrity, Make their data safer and It resolves the problem of conflict of duties witnessed in a manual system.
    • This work can be extended to other units or departments in our prestigious institution especially those that involve duties allocation.
    • This research work will serve as a milestone for future research by students in the computer science who is interested in researching this field further.

    1.8 Definition of Terms


    A desktop computer or workstation that is capable of obtaining information and applications from a server.


    A set of related web pages located under a single domain name.

    Database Management System:

    A system for organizing and managing a large amount of data.


    The use of machines to do work that was previously done by people.

    Real Time:

    Relating to a system in which input data is processed within milliseconds so that it is available virtually immediately as feedback to the process which it is coming, e.g. in a missile guidance system.


    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

    Summary Headlines for Design and Implementation of an Online Duties Allocation Software

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