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Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus

Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus

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Reference ID: PS-5325-TM

DEDICATION

This research material titled “Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.


Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION

  • 1.1 Introduction
  • 1.2 Background of the Study
  • 1.3 Statement of the Problem
  • 1.4 Aims and Objectives of the Study
  • 1.5 Scope of the Study
  • 1.6 Significance of the Study
  • 1.7 Limitations of the Study
  • 1.8 Definitions of Terms

CHAPTER TWO

LITERATURE REVIEW

  • 2.1 Introduction
  • 2.2 Concept of Commercial Vehicle Registration
  • 2.2.1 Benefit of Having a Commercial License Plate
  • 2.3 Urbanization and Urban Transport Condition In Nigeria
  • 2.4 Types Nigerian Plate Numbers
  • 2.5 Quality Of Vehicle Registration Data
  • 2.5 Procedures For Obtaining Drivers License
  • 2.6.1 Procedure For Obtaining Riders Identification Card
  • 2.7 Dealers Licensing and Registration
  • 2.8 Out-Of-Series Requirements
  • 2.9 Steps To Obtaining The Number Plate
  • 2.10 Operational Procedure For New Auto-Hackney
  • 2.11 New Vehicle Number Plate, Driver’s License Mired In Controversy In Nigeria
  • 2.12 Automatic Number Plate Recognition
  • 2.13 Algorithms Requirement For Identifying A License Plate
  • 2.14 Importance of Technologies and Commercial Software For Collecting Vehicle Registration Data

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

  • 3.1 Introduction
  • 3.2 Methodology Adopted
  • 3.3 System Analysis
  • 3.4 Analysis of the Existing System
  • 3.5 Analysis of the Proposed System
  • 3.5.1 Advantages of the Proposed System
  • 3.5.2 Advantages of the Existing System
  • 3.5.3 Disadvantages of the Existing System
  • 3.6 Justification of the Proposed System
  • 3.7 Data Requirements
  • 3.8 Detailed Analysis of Existing System
  • 3.8.1 Problems of the Existing System
  • 3.9 Method of Data Collection
  • 3.9.1 Interview Method
  • 3.9.2 Review of Related Literature Existing System
  • 3.10 Objectives of the New System
  • 3.10.1 Feasibility Study
  • 3.10.2 Technical Feasibility
  • 3.10.3 Operational Feasibility
  • 3.10.4 Economic Feasibility
  • 3.11 Requirements Determination
  • 3.11.1 Requirements Analysis
  • 3.12 Output Design
  • 3.13 System Implementation
  • 3.14 System Testing
  • 3.15 Database Structure
  • 3.16 Program Structure
  • 3.16.1 Program Flowchart
  • 3.17 System Architecture
  • 3.17.1 Security Design Specification

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

  • 4.1 Introduction
  • 4.2 System Design Objectives
  • 4.3 System Design
  • 4.4 Functional Requirements
  • 4.5 Non-functional Requirements
  • 4.6 Data Flow Diagrams
  • 4.6.1 Context Diagram for Commercial Vehicle Registration
  • 4.7 System Implementation
  • 4.7.1 System Users Administrator
  • 4.8 System Requirement
  • 4.8.1 Software Requirement
  • 4.8.2 Hardware Requirement
  • 4.8.3 People
  • 4.9 Justification of the Programming Language
  • 4.10 System Testing
  • 4.11 Conversion

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATIONS

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.4 Recommendations

REFERENCES

APPENDIX A - "SOURCE CODE"

APENDIX B - "OBJECT PROGRAM"

ABSTRACT

Commercial vehicle registration is a job that requires accuracy of data and this exercise is required for every new registration. The emergence of e-data processing system provides answer to the need for tools and alternative ways to improve well-being and activities of individuals. The aim of the study is to design and implement a commercial vehicle registration and task management system for Federal University of Petroleum Resource Effurun (FUPRE) campus. In achieving this aim, the following specific objectives were laid out as follows to design and develop an application software that will provide a better, easier and more efficient method of vehicle registration and equip the field DOT officials with an on-the-spot ease in verifying authenticity of any commercial vehicle plying in the campus. The motivation that led to the implementation of the proposed system is as a result of the difficulty in information retrieval; because of the bulk of registration papers consuming a large space and waste of time caused by manually verifying the validity of a commercial vehicle. The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. This system also provides an efficient tax management system to manage the periodic tax payment by the vehicle owners. This System provides a proper and consistent record of users and a centrally controlled system that will allow timely access to such records when the need arises. The expected result is a computerized Commercial Vehicle Registration and Task Management System that will provide an information system for managing daily tax of commercial vehicles and the system will generates an accurate and reliable database of commercial vehicle and ownership, for new and existing vehicle registration.


Design and Implementation of Commercial Vehicle Registration and Task Management System in a Campus

CHAPTER ONE

1.1 Introduction

Commercial vehicle registration is the registration of a motor vehicle with a government authority, either compulsory or otherwise. The purpose of motor vehicle registration is to establish a link between a vehicle and an owner or user of the vehicle. This link might be used for taxation or crime detection purposes. While almost all motor vehicles are uniquely identified by a vehicle identification number, only registered vehicles display a vehicle registration plate and carry a vehicle registration certificate. Motor vehicle registration is different from motor vehicle licensing and roadworthiness certification. Motor vehicles may also be registered with property owners or managers to gain benefits. For example, organizations with parking facilities may require registration of a vehicle with them to allow authorized users to park there (Wikipedia, 2021).

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.


1.2 Background of Study

The emergence of e-data processing system is an answer to the dire need of man for tools and alternative ways to improve his well-being and activities as a whole. It has relieved workers of the stressful routine of collecting, organizing and management of data. Campus commercial vehicle registration in Federal University of Petroleum Resource Effurun (FUPRE) involves the use of pen and paper in the recording of commercial vehicles information and generation of unique personal identification number (PIN) for each vehicle. This process is laden with inaccuracy caused by assigning a unique identification number to more than one vehicle and tracking other related information such as change of ownership and renewal of license. This is done for any vehicle used for commercial purpose within and outside the school campus. This process is extremely inefficient and the recovery of the information is not possible once registration papers are damaged or lost as it frequently occurs coupled with the bulk of papers that makes information retrieval very difficult.

The vehicle registration system is the repository that contains vehicle’s data and information which several stakeholders require and need to access, for the efficient functioning in their respective domains and further, in an envisaged integrated environment. The secretary of Directorate of Transport Federal University of Petroleum Resource Effurun (FUPRE) said that the traditional system of using pen and paper registration and accreditation has been laden with stress and a proposal to automate these processes will be worthwhile.

Taxation is the source by which a government generates their revenue and caters for their expenditures. This is applicable in the Directorate of Transport (DOT) under the Student Union Government (SUG), Federal University of Petroleum Resource Effurun (FUPRE), where it imposes a certain tax on the commercial vehicles operating within the campus.

These commercial vehicles pay a daily tax categorized under different names such as “welfare”, “DOT dues”, “chairman” and so on. A ticketing system is used to ensure that drivers comply. However, the directorate of transport may find it difficult to keep record of the total amount collected on a daily basis. Integrating a tax management module to the proposed system will enable the necessary authorities to have accurate information on the amount collected on a daily basis.


1.3 Statement of Problem

Commercial vehicle registration is a job that requires accuracy of data and this exercise is required for every new registration. Therefore, going by this method a lot of problems are encountered which includes:

  1. Conflicting multiple registrations; caused by assigning a unique identification number to more than one vehicle.
  2. Difficulty in information retrieval; because of the bulk of registration papers consuming a large space.
  3. Loss of revenue due to fake registration papers generated and issued to naïve drivers by some fake DOT officials.
  4. Waste of time caused by manually verifying the validity of a commercial vehicle.

1.4 Aim and Objectives of the Study

The aim of the study is to design and implement a commercial vehicle registration and task management system for Federal University of Petroleum Resource Effurun (FUPRE) campus. In achieving this aim, the following specific objectives were laid out as follows to design and develop an application software that will:

  1. Provide a bug free system that will allow for the generation and assignment of an infinite unique identification number to vehicles.
  2. Provide a better, easier and more efficient method of vehicle registration.
  3. Provide an accurate and reliable database of commercial vehicle and ownership, for new and existing vehicle registration.
  4. Equip the field DOT officials with an on-the-spot ease in verifying authenticity of any commercial vehicle plying in the campus
  5. Provide an information system for managing daily tax of commercial vehicles

1.5 Significance of Study

A campus commercial vehicle registration integrated with a ticketing system for effective task management will be implemented for the directorate of transport FUPRE campus will:

  1. Provide confidentiality by detecting double registration, and provide useful information to track every completed registration.
  2. Provide integrity as data cannot be modified undetectably from unauthorized users.
  3. Provide a basis for accurate auditing of tax account, because the system will generate a periodic report on the taxes/tickets paid for.

This study will be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.


1.6 Scope of the Study

This study covers commercial vehicle registration and daily taxing or ticketing as it is obtainable in the Directorate of Transport (DOT) Federal University of Petroleum Resource Effurun (FUPRE) Delta State. This work will automate the process of registration and daily tax payment by this commercial vehicle owner.


1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

  1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
  2. Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready to release information needed for this project work. There were lots of information needed from the staffs of this institution to enhance the study which took them time to release or they did not release at all for security purposes, hence the scope was reduced.
  3. Research material: availability of research material is a major setback to the scope of the study.
  4. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
  5. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

1.8 Definitions of Terms

Campus: This is any Nigerian University environment both inside and outside.

Chart: This is a paper document that acts as a license to operate a commercial vehicle on Federal University of Petroleum Resource Effurun (FUPRE) campus.

Commercial vehicle: This is any vehicle used within the campus for commercial purposes.

De-registration: This is the process of cancelling all registration pertaining to a vehicle

Directorate of transport: This is a department in every campus mostly controlled by the student’s union government that oversees the activities of commercial vehicles.

Drivers permit: This is the permission given to vehicle owners and drivers to do business with their vehicle on the campus

Ledger: This is a principal book or computer file used for recording monetary transactions generated each day at various parks in the campus.

Multiple registrations: This is a term used to refer to problems caused by assigning a registered unique identification number to more than one vehicle.

Registration: This is a one-off process of collecting a detailed data about a vehicle and its owner for identification.

Renewal of license: Annual activity involving renewal of driver permit for operations

Re-registration: In the context of this study this is a process of automating the registration process of vehicles by registering all the vehicles again using the proposed system.

Transfer of ownership: This is the process of transferring the rights of a vehicle owner to another person maybe in the case of car sale.

Vehicle data: This is unique information collected from a specific vehicle.

Vehicle Identification number: It is a unique strings of numeral used for identifying all the vehicles. It is used by the department of transport of any university institution as a means of identifying cabs, tricycles and buses. It is a numeric password shared between the vehicle owners and a system that can be used to authenticate the user to the system.

Verification: This process of checking the validity of any commercial vehicle plying within the school environment.

Revalidation: This is validating once again the authenticity of individual vehicle in the school campus.

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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