Design and Implementation of Fleet Management and Tracking System A Case Study of Kaduna State Transport Authority

Design and Implementation of Fleet Management and Tracking System

Project / Seminar Material
Reference ID: PS-25104-TM

DEDICATION

This research material titled “Design and Implementation of Fleet Management and Tracking System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of Fleet Management and Tracking System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES

CHAPTER ONE

INTRODUCTION

    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction
    • ⋮

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    Fleet Vehicle registration is the registration process of a Fleet Vehicle with a government authority which will aid vehicle tracking via SIM Card Internet Service Provider (ISP) within a geographical region. The aim of the study is to design and develop a Fleet Management and Tracking System. In achieving this aim, the following specific objectives were laid out as follows to design and develop a software that will: provide a better, easier and more efficient method of fleet vehicle registration and tracking, allow for the generation and assignment of an infinite unique identification number to fleet vehicles for tracking purpose, provide an accurate and reliable database of fleet vehicle and ownership, for new and existing vehicle registration and tracking, and provide an information system for managing daily tax of fleet vehicles. The motivation that led to the implementation of the proposed system is that the manual system does not allow fleet manager to online record and hard to keep track on the record of vehicles and truck. The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. This project will be of benefit to: Police, Vehicle companies and the system will help solve the numerous problems associated with the manual way of doing things. Errors, waste of precious time will be eliminated with the system. This will in turn enhance productivity and efficiency in the organization. The expected result is an electronic Fleet Management and Tracking System that will track and provide vital information about customer’s vehicle and help reduce car loss within a geographical region

    Design and Implementation of Fleet Management and Tracking System (A Case Study of Kaduna State Transport Authority)

    CHAPTER ONE

    1.1 Introduction

    Fleet management system is used for monitoring different kinds of motor vehicles such as cars, vans, trucks, aircraft, ships as well as rail cars (Coffee et al, 2003). Fleet Management is a function which allows companies which rely on transportation in business to remove or minimize the risks associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation and staff costs, providing 100% compliance with government legislation (duty of care) (Dabbiere, 2001) and much more. These functions can be dealt with by either an in-house fleet management department or an outsourced fleet management provider (Coffee et al., 2003). Fleet Vehicle registration and tracking is the registration of a Fleet Vehicle with a government authority, either compulsory or otherwise. The purpose of Fleet Vehicle registration and tracking is to establish a link between a vehicle and an owner or user of the vehicle (Wikipedia, 2021).

    As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.

    1.2 Background of Study

    Fleet (vehicle) management can include a range of functions, such as vehicle leasing and financing, vehicle maintenance, licensing and compliance, supply chain management, accident management and subrogation, vehicle tracking and diagnostics, driver management, speed management, fuel management, health and safety management, and vehicle re-marketing. Fleet Management is a function which allows companies which rely on transportation in business to remove or minimize the risks associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation and staff costs, providing 100% compliance with government legislation (duty of care) and many more. These functions can be dealt with by either an in-house fleet-management department or an outsourced fleet-management provider. The number of light duty vehicles registered in commercial fleets in Europe as of 2016 was 15 million, and 19.5 million in North America Even with these record numbers of registration, light duty vehicles represent only 62% of all fleet sales.

    The vehicle tracking systems are designed to assist corporations with large number of automobiles and several usage purposes. A Fleet management system can minimize the cost and effort of employees to finish road assignments within a minimal time. Besides, assignments can be scheduled in advanced based on current automobiles location. Therefore, central fleet management is essential to large enterprises to meet the varying requirements of customers and to improve the productivity (Krishna et al., 2010). So taking in action all these things we are going to design and develop a machine, which will track the real time location of the vehicle using blue tooth technology with the help of an android base mobile phones. The ability to accurately detect a vehicle's location and its status is the main goal of automobile trajectory monitoring systems. These systems are implemented using several hybrid techniques that include: wireless communication, geographical positioning and embedded applications. The vehicle tracking systems are designed to assist corporations with large number of automobiles and several usage purposes. This system can minimize the cost and effort of employees to finish road assignments within a minimal time. So taking in action all these things we are going to design and develop a machine, which will track the real time location of the vehicle using blue tooth technology with the help of an android base mobile phones. The main goals of this project is to design and develop an economical model, which requires less power with less complex in structure, easy to implement. An additional setting could be implemented to interface the system to the car's alarm to alert the owner on his cell phone if the alarm is set off.

    1.3 Statement of the Problem

    Fleet Vehicle registration and tracking is a job that requires accuracy of data and this exercise is required for every new registration. Manual system does not allow fleet manager to online record and hard to keep track on the record of truck. Consequently, difficulty in manual process makes the need for computerized web based application to be developed to solve manual problems in the area of truck management. Therefore, going by this method a lot of problems are encountered which includes:

    1. Conflicting multiple registrations; caused by assigning a unique identification number to more than one vehicle.
    2. Difficulty in information retrieval; because of the bulk of registration papers consuming a large space.
    3. Loss of revenue due to fake registration papers generated and issued to naïve drivers by some fake DOT officials.
    4. Waste of time caused by manually verifying the validity of a commercial vehicle.

    1.4 Aim and Objectives of Study

    The aim of the study is to design and develop a Fleet Management and Tracking System. In achieving this aim, the following specific objectives were laid out as follows to design and develop a software that will:

    1. Provide a better, easier and more efficient method of fleet vehicle registration and tracking.
    2. Allow for the generation and assignment of an infinite unique identification number to fleet vehicles for tracking purpose.
    3. Provide an accurate and reliable database of fleet vehicle and ownership, for new and existing vehicle registration and tracking.
    4. Provide an information system for managing daily tax of fleet vehicles.

    1.5 Significance of Study

    A Fleet Vehicle registration and tracking integrated with a ticketing system for effective task management will be implemented for the directorate of transport will:

    1. Provide confidentiality by detecting double registration, and provide useful information to track every completed registration.
    2. Provide integrity as data cannot be modified undetectably from unauthorized users.
    3. Provide a basis for accurate auditing of tax account, because the system will generate a periodic report on the taxes/tickets paid for.

    The research project will help solve the numerous problems associated with the manual way of doing things. Errors, waste of precious time will be eliminated with the system. This will in turn enhance productivity and efficiency in the organization.

    1.6 Scope of the Study

    The study focuses on the Design and Implementation of Fleet Management and Tracking System using Kaduna State Transport Authority as a case study. The system will be designed using MYSQL and PHP programming languages.

    1.7 Limitations of the Study

    During the course of this study, many things militated against its completion, some of which are:

    1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
    2. Research material: availability of research material is a major setback to the scope of the study.
    3. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
    4. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

    1.8 Definitions of Terms

    Commercial Vehicle: This is any vehicle used within the campus for commercial purposes.

    De-registration: This is the process of cancelling all registration pertaining to a vehicle

    Directorate of Transport: This is a department in every campus mostly controlled by the student’s union government that oversees the activities of commercial vehicles.

    Drivers Permit: This is the permission given to vehicle owners and drivers to do business with their vehicle on the campus

    Ledger: This is a principal book or computer file used for recording monetary transactions generated each day at various parks in the campus.

    Multiple Registrations: This is a term used to refer to problems caused by assigning a registered unique identification number to more than one vehicle.

    …

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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