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Design and Implementation of an Online Records Management System for Enterprise Resources

Design and Implementation of an Online Records Management System for Enterprise Resources

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Reference ID: PS-5433-TM

DEDICATION

This research material titled “Design and Implementation of an Online Records Management System for Enterprise Resources” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Online Records Management System for Enterprise Resources” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”


    Design and Implementation of an Online Records Management System for Enterprise Resources

    CHAPTER ONE

    1.0 Introduction

    This chapter presents the introduction to enterprise resource record management system. It also presents theoretical background, statement of the problem, aim and objectives of the study, scope of the study, significance of the study, organization of the research and definition of terms.

    1.1 Theoretical Background

    The business environment is dramatically changing. Companies today face the challenge of increasing competition, expanding markets, and rising customer expectations. This increases the pressure on companies to lower total costs in the entire supply chain, shorten throughput times, drastically reduce inventories, expand product choice, provide more reliable delivery dates and better customer service, improve quality, and efficiently coordinate global demand, supply, and production [25]. As the business world moves ever closer to a completely collaborative model and competitors upgrade their capabilities, to remain competitive, organizations must improve their own business practices and procedures. Companies must also increasingly share with their suppliers, distributors, and customers the critical in-house information they once aggressively protected [17]. And functions within the company must upgrade their capability to generate and communicate timely and accurate information. To accomplish these

    objectives, companies are increasingly turning to enterprise resource planning (ERP) systems. ERP provides two major benefits that do not exist in non-integrated departmental systems: (1) a unified enterprise view of the business that encompasses all functions and departments; and (2) an enterprise database where all business transactions are entered, recorded, processed, monitored, and reported. This unified view increases the requirement for, and the extent of, interdepartmental cooperation and coordination. But it enables companies to achieve their objectives of increased communication and responsiveness to all stakeholders [9].


    1.2 Statement of the Problem

    The following problems are prevalent in business enterprises:

    1. Many enterprises still make use of the manual method of recording organizational information on booklets or registers alone.
    2. It is time consuming to find needed information.
    3. It is difficult to update information without errors.
    4. Accumulation of paper files and booklets.
    5. To overcome these problems an automated enterprise resource record system is needed. It is in view of this need that necessitated the research study.

    1.3 Aim and Objectives of the Study

    The aim of the research work is to develop an enterprise resource record management system. The following objectives will help in achieving the aim:

    1. To create an application with an interface to capture enterprise resource record for inventory, human resources and sales.
    2. To implement a database system to retain information about the enterprise resource record.
    3. To develop a system that will aid in easy updating of enterprise resource record.
    4. To implement a system that will enable the querying of the database for specific information.

    1.4 Significance of the Study

    The significance of the research work is that it will provide the management of Siba enterprises with a software system that will aid easy management of enterprise resource record. It will reduce numerous paper work, errors and aid quick retrieval of needed information. The study will also be useful to other researchers seeking similar information.


    1.5 Scope of the Study

    This research work covers the development of an Enterprise resource record management system for inventory, human resources and Assets using Siba group of companies Ikot Ekpene as a case study.


    1.6 Organization of Research

    This research work is organized into five chapters.

    Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

    Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

    Chapter three is concerned with the system analysis and design. It presents the research methodology used in the development of the system, it analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

    Chapter four presents the system implementation and documentation, the choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

    Chapter five focuses on the summary, constraints of the study, conclusion and recommendations are provided in this chapter based on the study carried out.


    1.7 Definition of Terms


    Enterprise:

    A company, business, organization, or other purposeful endeavor.


    Enterprise Resource:

    Raw materials or personnel used to achieve an objective in an enterprise.


    Record:

    A set of data relating to a single individual or item

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

    Summary Headlines for Design and Implementation of an Online Records Management System for Enterprise Resources



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