Computerized Management Information System in Bursary Department

Computerized Management Information System in Bursary Department

Project / Seminar Material
Reference ID: PS-5774-TM

DEDICATION

This research material titled “Computerized Management Information System in Bursary Department” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Software Engineering, Book Authors and Profound Scholars of existing or related project material on “Computerized Management Information System in Bursary Department” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”


    Computerized Management Information System in Bursary Department

    CHAPTER ONE

    1.1 Introduction

    Paying of fee in school especially in tertiary institutions is an indispensable responsibility on students, parents, guardians, government or organizations offering scholarship grants. The fee charged is used in providing a conducive learning environment for the students. It enables the management in paying staff salaries, providing equipment and maintaining infrastructures in the school. At Caritas University Bursary department, the need for an efficient and automated student’s fee management system cannot be overemphasised. This is because it is a private University whose major source of funding is by fee payment from the students. As in every other legal transaction, receipts are then issued to the students which they must present before; taking exams, getting accommodation in the campus, submission of course forms, lab test and treatment, getting ID cards etc. Over the past few years, enrolment of students into the university has steadily increased with its attendant demand more on the clearance officer who personally and manually goes through all the students’ receipts and certifies than by issuing clearance cards before examinations. This manual processing system has caused loss of receipts and delay during the clearance period. In order to speed up this process and simplify this manual fee processing system, the development of an electronic database system is thus being proposed in this project work.

    This computer based management system has promising prospect for educational institutions in order to enhance the fee management system. The demand for a computer based fee management processing system in a large number of universities worldwide, is a growing necessity. The proposed system would store, route, display and issue receipt and cards electronically. This system not only enhances the university’s document management, It also allows decisions to be made faster and more efficiently.


    1.2 Background Of The Study

    Caritas University is a private university approved by the federal government of Nigeria on December 16 2004. It is situated in Enugu and was officially opened on January 21, 2005 by then Minister of education Prof. Fabian Osuji. The 250 pioneer students matriculated on May 28, 2005 in a beautiful ceremony that attracted dignitaries both from church and State. It is the second catholic University in Nigeria founded by Rev Fr Prof Emmanuel Paul Mathew Edeh C.C.Sp OFR. The proprietor of the University is the sisters of Jesus the Saviour, a religious congregation founded by him.

    The vision of Caritas University is to rescue the wandering and teeming youths from further slide into academic and moral decay and transformation of the society through sound and unadulterated education. Its mission is to discover, sanctify and apply the knowledge of science, environmental and engineering for human well-being and sound development of man for better society.

    Caritas University’s goal is to give efficacy to the University motto and to its philosophy of education. The university embrace not only sound education for professional skills and competency in various fields, but also, maintains strict discipline. It trains the mind, body, soul and spirit in the exercise of obedience and self control. The students must not only be intellectually prepared, they must also be morally equipped to face the world itself with all its tensions, conflicts, challenges and upheavals. This is achieved with the help of God Almighty who is always with us.

    The philosophy is to promote sound education for professional skills and competences in various fields with strict discipline. The University operates faculty system. The following faculties is run in the school; Engineering, Environmental Sciences, Management and Social Sciences and Natural Sciences.


    1.3 The Objectives Of The Study

    The objectives of the study are:

    1. Eliminate heavy paper processing during exams
    2. Provide a more efficient and simpler means of handling and updating students fee and other records
    3. To provide a quick, accurate and timely query response system
    4. To provide solutions to the problems of inaccuracy, alteration, delay, loss of receipts and irregularities in the manual system of clearance
    5. Maintaining timely preparation of school fees receipts
    6. Enable parents or guardians know if their children are truly paying fees
    7. Reduce queuing up of students during exam clearance
    8. Help management in decision making
    9. Generate receipt and clearance card immediately after payment
    10. To reduce stress and gain easy access to students record

    1.4 The Scope Of The Study

    The scope of this study is basically on designing software or database that holds students school fees Status, Student’s Ledger book, generate receipt, generate clearance card and other records. The record or data in the database can thus be use in decision making especially during examination clearance.


    1.5 The Significance Of The Study

    This study is aimed at replacing the inefficient and time-wasting manual fees management system in Caritas University and clearance during examinations. Lectures are sometimes missed by the students who normally go for this clearance without which they will not sit for their exams. Thus this study is significant to eliminate these inefficiencies.


    1.6 The Limitations Of The Study

    The major constraints on this project work is time and finance.


    1.7 Definition Of Terms/Variables


    Fee:

    A charge made by an institution e.g. for membership, entrance, or the administration of an examination.


    Receipt:

    This is a written statement that money or good has been received.


    Clearance:

    Permission to do something or for something to take place.


    Automation:

    A system in which a workplace or process has been converted to one that replaces or minimises human labour with mechanical or electronic equipment.


    Computerised:

    Convert based system to install or start using a computer system to organise, control, automates something


    Database:

    Any collection of data organised for storage in a computer memory and designed for easy access by authorised for easy access by authorised users.


    Password:

    This is a secret code that a user must type into a computer to enable him access its contents.


    Manual:

    This is the use of hands to operate or control something.

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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