Design and Development of a WebBased Student Academic Advising System

Design and Development of a Web-Based Student Academic Advising System

Project / Seminar Material
Reference ID: PS-23397-TM

DEDICATION

This research material titled “Design and Development of a Web-Based Student Academic Advising System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Development of a Web-Based Student Academic Advising System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

Design and Development of a Web-Based Student Academic Advising System

TABLE OF CONTENTS

PRELIMINARY PAGES

CHAPTER ONE

INTRODUCTION

  • 1.1 Introduction
  • 1.2 Background of Study
  • 1.3 Statement of Problem
  • 1.4 Aim and Objectives of the Study
  • 1.5 Significance of Study
  • 1.6 Scope of the Study
  • 1.7 Limitations of the Study
  • 1.8 Definition of Terms

CHAPTER TWO

LITERATURE REVIEW

  • 2.1 Introduction
  • 2.2 Conceptual Review of Study Academic Advising
  • 2.3 Traditional Academic Advising Process
  • 2.4 Challenges faced in the Traditional Advising Process
  • 2.5 Benefits of Academic Advising
  • 2.6 Prospect of Student Advising Services
  • 2.7 Contributions of Web-based Advising System
  • 2.8 Theoretical Framework
  • 2.9 Concept of Student Registration
  • 2.9.1 Online System User Registration
  • 2.9.2 Usage of Online Registration Forms
  • 2.10 Web Portal
  • 2.10.1 Types of Web Portals
  • 2.11 Database for Web Portals
  • 2.11.1 Merits of Integrating Databases in Web Applications

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

  • 3.1 Methodology Adopted
  • 3.1.1 Problem Identification Using SSADM
  • 3.2 Analysis of the Existing System
  • 3.2.1 Dataflow of the Existing System
  • 3.2.2 Disadvantages of the Existing System
  • 3.2.3 Weakness of the existing System
  • 3.3 Analysis of the Proposed System
  • 3.3.1 Data Flow Diagram of the Proposed System
  • 3.3.2 Advantages of the Proposed System
  • 3.3.3 Justification of the Proposed System
  • 3.4 Functional Requirements
  • 3.4.1 Use Case Diagram Of The Admin / User Privileges
  • 3.5 Data Requirements
  • 3.6 High Level Model of the Proposed System

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

  • 4.1 Objectives of the Design
  • 4.2 Cohesion and Decomposition High level Model
  • 4.3 Control Center / Overall Dataflow Diagram
  • 4.3.1 Proposed System Operation Flowchart
  • 4.4 System Specification and Design
  • 4.4.1 Input and Output Specification
  • 4.4.2 Database Specification and Design
  • 4.4.3 Data Dictionary
  • 4.5 Choice and Justification of Programming Language
  • 4.6 Program Documentation
  • 4.7 Implementation Techniques
  • 4.8 Programming Module Specification
  • 4.8.1 Installation
  • 4.8.2 Security Design Specification
  • 4.8.3 System Architecture
  • 4.9 Computer Hardware Minimum Requirement
  • 4.10 Software Requirement
  • 4.11 Personnel / User Training

CHAPTER FIVE

SUMMARY, CONCLUSION, AND RECOMMENDATION

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.4 Recommendation

REFERENCES

APPENDIX A - “SOURCE CODE”

APPENDIX B - “OBJECT PROGRAM”

ABSTRACT

Student Academic advising is an important and time-consuming task and different tools and techniques can be used to make it an effective and efficient process. The aim of the study is to Design and Develop A Web-Based Student Academic Advising System. In achieving this aim, the following specific objectives were laid out as follows to design and develop an application system that will provide an automated student academic counseling system for schools, to ease the work load on school student advisers, help in the fight against students’ poor academic performance, store students’ complaint for easy retrieval and protect submitted entries from unauthorized personnel. The motivation that led to the implementation of the proposed system is that the existing method of giving counsel to students entails a lot of paper work and documentation, which sometimes leads to loss or damage, this traditional method depend greatly on the effort of the advisers to find the best counsel and suggestions to improve students’ academic performance.

The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The proposed system attempts to build a model that the staff and counsel can access to follow-up the student complaints and suggestions. Also, the students can register academic complaints, seek advice and more. This project will be of benefit to: undergraduate and postgraduate students. Academic advising is an important and time-consuming task and different tools and techniques can be used to make it an effective and efficient process. The expected result is A Web-Based Student Academic Advising System will offer Student Academic Advice and Orientation of the pros and cons that governs the Institution.

Design and Development of a Web-Based Student Academic Advising System

CHAPTER ONE

1.1 Introduction

Student Academic advising is an important and time-consuming task and different tools and techniques can be used to make it an effective and efficient process. Most of the process, however, relies on personal interactions between students and counselors, which leads to problems such as inconsistencies among different advisors and poor utilization of resources, since very often a good portion of the advisors’ time is spent answering recurrent questions and solving trivial class scheduling problems. In addition to hiring new faculty to take charge of the undergraduate advising tasks, the department also welcomed innovative ideas that could help improving the efficiency of the advising process.

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.

1.2 Background of Study

Academic advising or counseling is said to be key to student success and academic achievements. The present academic advising method vary considerably and little is known about it productivity and effectiveness. These days, with the increase in poor academic performance by students in the current educational environment, strong academic advising system is an essential ingredient to improve students’ academy success, support the present advice system aimed at productive and efficient learning. Academic advising is an important key and activity of an academic institution. It provides guidelines and counsel to students to explore future careers paths, academic disciplines and other challenges accompanied with peer pressure. An automated, accurate and full functional advising system can be an effective tool for both students and academic advisors. The complex nature of academic syllabus, especially with recent changes in academic to general education and other degree requirements, this challenges poses a continuous challenge to faculty advisors to remain up-to-date. Academic counselling plays a vital role in creating an enabling educational environment for academic institution students. Furthermore, faculty advisers find it difficult cause the process is time consuming for academic advisors especially with the dynamic nature of combing other school activities with counselling. Despite these challenges, academic counsellors always try their very best to offer accurate, up-to-date and consistent advising information to their students.

Therefore, with the advancement in technology, there is a need to improve the educational counseling system, surely there is a need to advance even faster than the manual procedure. Since it affects a large percentage of students from different academic disciple. With the computerized system, they would be a great improvement in student academic performance, as the system will acts as a bridge to help bring better information to students and improve academic skill.

1.3 Statement of Problem

The Current method of giving counsel to students entails a lot of paper work and documentation, which sometimes leads to loss or damage, this traditional method depend greatly on the effort of the advisers to find the best counsel and suggestions to improve students’ academic performance. In institutions with large amount of students, academic advising is time-consuming and the only means to improve the way counsel is given to students is to implement an automated system that will make the process successfully and efficient.

There is a need for a computerized system that can give advice and offers immediate counselling to a large number of students at the same time, anytime any day. In the research, we outline a smart system, the system will assist students in improving their academic performance by giving academic advice relating to courses, students’ personal issues that meet their current needs and overall improve their academic performance.

1.4 Aim and Objectives of the Study

The aim of the study is to Design and Develop a Web-Based Student Academic Advising System that will offer Student Academic Advice and Orientation of the pros and cons of the Institution. In achieving this aim, the following specific objectives were laid out as follows to design and develop an application system that will:

  1. Provide an automated student academic counseling system for schools, to ease the work load on school student advisers.
  2. Provide real time counsel and advice to students anywhere, any time.
  3. Help in the fight against students’ poor academic performance.
  4. Store students’ complaint for easy retrieval.
  5. Protect submitted entries from unauthorized personnel.
  6. Establish a secured system against theft or loss of vital information.

1.5 Significance of Study

Academic advising is an important and time-consuming task and different tools and techniques can be used to make it an effective and efficient process. This study will be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.

1.6 Scope of the Study

The scope of the research is focused on designing an automated secured student academic Advising System for tertiary institutions, when fully implemented, the system will solve the challenges of students’ record keeping, tracking complaints, reports and generally improve students’ general welfare.

1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

  1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
  2. Research material: availability of research material is a major setback to the scope of the study.
  3. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
  4. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

1.8 Definition of Terms

Student: A student is primarily a person enrolled in a school or other educational institution who attends classes in a course to attain the appropriate level of mastery.

Automated: operated electronically, that functions automatically, without continuous input from an operator.

Adviser: An adviser or advisor is normally a person with more and deeper knowledge in a specific area.

…

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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