Design and Implementation of an Information System for Fixed Asset Management

Design and Implementation of an Information System for Fixed Asset Management

Project / Seminar Material
Reference ID: PS-5464-TM

DEDICATION

This research material titled “Design and Implementation of an Information System for Fixed Asset Management” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Information System for Fixed Asset Management” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES

CHAPTER ONE

INTRODUCTION

    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction
    • ⋮

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    With the rapid development in Computer Technology, most organization have embraced the use of computer resources in its activities to enable them achieve its set down objectives. Electronic data processing is a wonderful tool which is used extensively in financial accounting to implore performance and accuracy.

    The principle aims of a fixed asset management information system is to create automatic, understandable and efficient system that will eliminate the problems of determining the asset depreciation and value of the conventional system.

    The work identifies the various handicaps and significance of fixed asset system in the introductory section, so that proper solution could be proffered.

    Moreso, the project critically evaluates some concepts of fixed asset depreciation in the review of past literature.

    However, the existing system and its operation was clearly studied to infer proper understanding of the manual approach and justification for a system support. Hence, the new systems design that provides the input and output specification, file analysis form, the piecemeal for the program design.

    Furthermore, the project explicit shows the algorithms that really produce the source code and flowchart under the umbrella of project documentation the work explains how the new system could be used via the function keys, password, modification and finally recommendation that will assist in system maintenance.

    Organization Of Work

    This project work is organized into seven,

    1. Chapter one introduces the fixed asset information system, depreciation, the statement of the problem, purpose of the study, aims and objectives, scope, constraints, assumption and definition of terms.
    2. Chapter two tackled about reviews of related literature with emphasis on method of depreciation.
    3. Chapter three presents the description and analysis of the existing system. There are facts finding methods organizational structure objective of the exiting system, input, process, out put analysis, justification for he new system.
    4. In chapter four, design of the new system, the output and input specification and design procedural chart system, flow chart and system requirement.
    5. Chapter five deals with the implementation under this title program design. Program flow chart, source program and test run were discussed.
    6. Chapter six discussed the documentation and chapter seven summarizes the work under recommendation and conclusion.

    Design and Implementation of an Information System for Fixed Asset Management

    CHAPTER ONE

    Introduction

    Fixed asset management information system is a sub-operation in financial accounting that take care of the degeneration of asset usefulness because of this responsibility. Asset management and depreciation is very important in any organization.

    Asset management and deprecation is a content of every balance sheet and then proper attention should be given on how asset are depreciated to provide complete and accurate information that will assist management in planning and policy making.

    This is why it is important to design a fixed assed management information system

    Statement Of The Problem

    To determine the fixed asset value and depreciation in every organization has been a problem.

    Hence, there are limited number of staff working in the account department which makes the existing asset account to be delegated to some staff by their departmental heads at the end of each period. The handling of Asset Account by numerous staff creates positing error omission error and inaccurate calculated results.

    Apart from that, there is no adequate record storage and disposal system which resulting in non-documentation of some existing asset are as well as continuous recording of scrapes. However, the method of asset depreciation being used in the existing system is ineffective.

    Infact, the researcher shall by the end of this project provide a suitable solution to the pressing problems of fixed asset value and depreciation.

    Purpose Of The Study

    The fixed asset management information system is cost effective and provides an interactive environment, makes job easier and simpler. Thus it will help the organization to know the various assets she have if location useful and non-useful ones, accurate recording of these assets and moreover assist them in planning and decision-making.

    This will help the company in project allocation and proper accountability. Furthermore this project work will serve as a reference to both private and public organizations who are researching in this area and others that will appreciate benefit of automation.

    Aims And Objectives

    The objective of this project is to design a fixed asset management information system that will curb the problems and malpractices of the existing system. This automatic software facilities online recording and modifying of assets using electronic keyboard. It also enhances automatic depreciation of an asset, proper storage and speedy retrieval any asset value. However, the computerized system will provide management with various reports on depreciation expenses and accumulated depreciation at the end of every period. Hence a graphic operating environment is incorporated to the system so that the software will be easy to use and maintain.

    Scope

    This project mainly focuses on tangible asset of the company, via land, building, machinery vehicle and furniture. Although land is not depreciated due to its continuous nature, other fixed assets category depreciates and its depreciation depends strongly on the estimated life span of asset.

    Moreover, all the acclaimed expenses that increases the cost of the asset are recorded in the estimated cost of the asset. This is made possible using modified submenu.

    …

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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