A Computer Based Business Records Keeping System

A Computer Based Business Records Keeping System

Project / Seminar Material
Reference ID: PS-5880-TM

DEDICATION

This research material titled “A Computer Based Business Records Keeping System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “A Computer Based Business Records Keeping System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES

CHAPTER ONE

INTRODUCTION

    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction
    • ⋮

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    Design and implementation of Computerized record keeping system has become a big task and indeed a burden to many computer programmes, computer operators and even other computer personnel this computer age.

    Many companies, business units and other cooperate bodies want their business to be computerized but fin it extremely hard to have a good designer to meet their demand. In recognition and appreciation of the problem and task, that arose the interest of the researchers in carrying out a study on “designing and implementation of computerized business record” using the Nigeria Cement Company (NIGERCEM) Nkalagu Ebonyi as a case study.

    In conducting the study, I collected primary data and secondary data which were already documented.

    From the analysis and tests carried out, the following findings were made:

    1. The cost of production in the company
    2. The cost of paying workers salaries
    3. The average cost of the produce.
    4. The seeking price of the produce were estimated.
    5. The gain of the company.
    6. The cost of other minor activities encountered in the company.

    Furthermore there is less internal control in the company.

    Based on these and other finding the researcher recommends the company for establishing effective control. Moreso, the company should maintain regular and safety stock in production.

    A Computer Based Business Records Keeping System

    CHAPTER ONE

    Introduction

    1.1 Background Of The Study

    Computer is a deterministic device ie it uses input data and process to determine the anticipated outputs.

    Computer being an electronic machine, which accept data, process, store and retrieve information according to the predetermined program. The device obeys a particular application software manufactured by software companies for accepting, processing, storing and retrieving the post determined output for that particular purpose at that time.

    The processes undertaking by the computer may involve retrieving records sorting records, arithmetic calculations and other electronic manipulation processes. Computer displays information, prints information out, produce it in other form according to the instruction (software) given to it at the point of time. The computer undergoing program control, can equally performs arithmetic and logical operation with human intervention.

    Computerization which practical application of the knowledge and processes of computer with our process.

    The growing of companies and transforming into the information technology (IT) has impetrated the need for designing and implementation of computerized business record keeping for the effective production and management. This idea is more pronounced on the researchers part of Nigeria.

    Most business owners produce goods and store them in the warehouse without taking due regard of taking record of them for profit maximization. This is primarily due to poor designing and implementation of the business outfit. Regret ability without prior to the objective and motive of the business, the goods are often deteriorated by reducing its marketable value and even by some unscrupulous and selfish staff of the business outfit.

    Computerization of the business record keeping is a remedy to such predicament because it picture out the pre determined output at any point. It is deemed fit. Complex businesses comparing ought to have BUSSLINE DATEBASE. Any time the information about the business is needed by the manager or the appropriate personnel the data base of the business can be called up (retrieved) to give the required need.

    Moreso in a designed and implemented business record keeping, loses are saved and profit is maximized.

    Manual business record keeping system in succeptable to the left in order to have illegal access to it. This and some scrupulous staff of such organization/business internationally deteriorate the record in order to achieve their selfish gain.

    Obviously some big business unit find hard recording their data/paper work and access them at their demand. This is attributed by large volume of paper that may involve in it.

    The accuracy and speedy of computer recommends it to organizational control and through effective decision making.

    1.2 Statement Of The Problem

    The principal problems associated with Nigeria Cement Company (NIGERCEM) Nkalagu, Ebonyi by this research study are as follows:

    1. Inconsistence of purchasing record
    2. Inconsistence of production cost
    3. Inconsistence of sales record
    4. Inconsistence of staff salaries
    5. Poor manual database recording
    1. Poor Management Information System Among Levels Of Personnel.

    1.2 Sub Problem

    1. Review of the existing system of the Nigeria Cement Company (NIGERCEM) Nkalagu Ebonyi.
    2. Designing a new record management system for Nigeria Cement Company (NIGERCEM) Nkalagu, Ebonyi.
    3. Coding the new system using computer programming language.

    1.3 Objectives Of The Study

    The principal objectives of the study was to highlight, improve the effectiveness of Nigeria Cement Company (NIGERCEM) Nkalagu, Ebonyi records. Furthermore, the encourage economic growth of our country. The study is expected to place the company at particular standard of the profit maximization for the owners to enjoy the computerized Nigeria Cement Company (NIGERCEM) records.

    The study will aimed at bringing out remedies on the past loses during manual database system by helping.

    1. To determined the raw material the company brings.
    2. To determine the output of the company.
    3. To identify how the goods are supplied to customers.
    4. To determine the number of goods in stock.
    5. To determine company’s circulating capital.
    6. To determine the company’s creditor.
    7. To determine the company’s debtors
    8. To determine amount paid to workers of the company.
    9. To determine the maintenance cost of the company.
    10. To determine the tax levied by government.
    11. To determine the profit of the company.

    1.4 Significance Of The Study

    The search report is expected to help the owner, the management and the entire workers of the Nigeria Cement Company (NIGERCEM) Nkalagu.

    It is aimed at bring fact on the problems and thinking factors facing Nigeria Cement Company (NIGERCEM) record keeping in order to make a maximum profit. It is equally expected and believed that the report shall among other thing.

    1. Widen the knowledge of the owner and management of business centre on designing and implementation.
    2. Enhance the wide employment opportunities for the qualified personnels.
    3. The report is to serve as point of reference for students in such field of study.

    1.5 Research Question

    These structured questions were formulated at the beginning of the report. They are administered as the procedural stops to get all the required information and data involved in the system.

    1. Where in your organizational chart?
    2. What are the subsystem of the system (NIGERCEM) Nkalagu, Ebonyi?
    3. What are the names of each subsystem?
    4. Who is/are the head of each subsystem?
    5. What are the raw materials used for production?
    6. How many workers work here?
    …

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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