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Design and Implementation of Query and Commendation System

Design and Implementation of Query and Commendation System

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Reference ID: PS-5194-TM


This research material titled “Design and Implementation of Query and Commendation System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.


I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of Query and Commendation System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.







    • 2.1 Introduction



    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System



    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module



    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation




    Design and Implementation of Query and Commendation System


    1.0 Introduction

    1.1 Background Of Study

    In an Academic environment such as universities , polytechnics and collages information sharing is very necessary and important to the school administration ,for decision making to be effective and for information to get to the school administration very quick and easily this work try to examine current system, which is a manual way of sharing and collecting information from various schools (faculties) and departments, which is done by issuing a written document (written letter) to secretory or messenger to deliver it a concerned destinations and the respond is sent the same way it had been delivered. Since information is very important in an organization for the continuity and success, therefore it is very important to address the issue of information delivery system used within the organization. The proper, efficient and effective delivery of information must be put in place. In an organization that has many faculties and departments, operating on manual or traditional way of information delivery will be very tedious and time consuming. It may even lead to lose of information or file in course accumulating the documents in the office. Therefore a computerized information delivery system limited to only academic institution, it is a problem face by man organizations today.

    This work try to provide an alternative and effective way of writing query (information) by the higher administration and getting responses from the destinations , by designing a software application for sharing this information within the university environment among the school higher administration, faculties and departments.

    1.2 Statement Of Problem

    The problem of information distribution and collection within an organization especially in an academic environment such as technology schools ,using manual way of querying and getting responses is a problem and it has being existing for long time. Thus it is not limited to only technology school is extended to all higher institutions ,secondary schools even to the basic educational level and private organizations where many department are involved and their activities involves collection or sharing and querying other departments for information to be gathered, then providing an alternative and effective method is necessary.

    With effective software application development it will solve part of the challenges facing by these organizations.

    1.3 Significance Of The Study

    The issue of dissemination and collection of information among staffs in university is very important issue which determined the kind of decision to be made, and also for ensuring the continuity of the institution activities.

    The study is significant because it will provide an alternative and effective system for information delivery in the university environment, by developing a software application for easy and quick delivering and responses to query in the university environment (federal university of technology Minna).

    1.4 Aim And Objectives

    The aim of this work is to develop a computerized query commendation system.

    The aim would be used to achieve the following

    1. To study the current way of query delivery system in the university.
    2. To design an electronic based system for delivery query for administrative board,
    3. To evaluate the performance of the designed system.

    1.5 Scope And Limitation Of Study

    This project work intends to look into the query and commendation issuing (information)and delivering system in the university environment with particular reference to the administrative board of decision makers to head of department level and staff.

    An educational institution as university is a very huge and complex system and collection of data from the higher level of the administration as senate is not easy.

    It has been said that designing or developing of software application work never complete at a hand, therefore this work is limited to higher level of the administrative staff(from the vice chancellor level to the head of department level) of federal university of technology Minna.

    The last but not the least limitation is intellectual in nature since no work can be above the intellectual ability of its writer.

    1.6 Operational Definition Of Terms


    In this work it means information, summon or question.


    It means delivery or sharing.


    It means appraise or information.

    Culturer Status:

    It means rules and regulations for operating in the organization.


    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

    Summary Headlines for Design and Implementation of Query and Commendation System

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