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Design and Implementation of an Electronic System for Processing Bills of Material

Design and Implementation of an Electronic System for Processing Bills of Material

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Reference ID: PS-5121-TM


This research material titled “Design and Implementation of an Electronic System for Processing Bills of Material” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.


I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Electronic System for Processing Bills of Material” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

Design and Implementation of an Electronic System for Processing Bills of Material




  • Introduction
  • 1.1 Background of the study
  • 1.2 State of the problem
  • 1.3 Purpose of the study
  • 1.4 Aims and objectives
  • 1.5 Scope of study
  • 1.6 Limitations of study
  • 1.7 Assumptions
  • 1.8 Definition of terms


  • Literature Review


  • 3.1 Description and analysis of existing system
  • 3.2 Fact finding method used
  • 3.3 Organization structure
  • 3.4 Objectives of Existing system
  • 3.5 Input, Process and Output Analysis
  • 3.6 Information Flow Diagrams
  • 3.7 Problems of the Existing System
  • 3.8 Justification of the New System


  • 4.1 Design of the New System
  • 4.2 Input Specification and design
  • 4.3 Output specification and design
  • 4.4 File Design
  • 4.5 Procedure chart
  • 4.6 System flow chart
  • 4.7 System requirements


  • 5.1 Implementation
  • 5.2 Program Design
  • 5.3 Program Flowchart
  • 5.4 Pseudo code
  • 5.5 Source Program: Test Run


  • Documentation


  • 7.1 Recommendation
  • 7.2 Conclusion



With the trend of technology growth in the world of today, virtually every facet of human work has been affected; even the remotest of it all, and the production circle cannot be left out. This study was carried out to verify all the manual processes involved in bill-of-material processing system and to seek a way of automating the system for effective operations.

Since there is continuous moves towards technological advances that enhanced productivity of labour and free human beings of tasks done more economically by machines. Computer and its applications have become indispensable and vital tools in economic, industrial and social development of the advanced countries of the world. Nigeria as a developing country cannot afford to lag too far behind in this kind of revolution. Therefore there is every need to know in every discipline the areas, which attracts computerization and why they need it.

In this project, the software engineering principles were applied in the analysis, coding and testing of the software developed for the Bill-of-material processing. Serious attention was also give to the design of the user interface.

In the development of the software, visual basic programming language was used de to its support for all the features desired. A brief user’s guide is also provided. The end result is a software that is very effective and efficient in meeting it objectives and at the same time user friendly.

Design and Implementation of an Electronic System for Processing Bills of Material



1.1 Background Of The Study

The use of traditional approach in problems solving has really left some loopholes in life and this has encourage the introduction of computers in various fields of work including production in terms of keeping of bill of materials in production and most recently reordering of sales.

The Bill-of-material processing system has been in existence in many organizations though in a traditional approach. Introducing the computer system will greatly improve materials requirement planning in the following aspects.

  1. Reliability
  2. Validity
  3. Accuracy
  4. Appropriate storage of data
  5. Timeliness

The above factors are due to the fact that the computer possesses some great features, and advantages over traditional approach.

1.2 Statement Of The Problems

No doubt that the use of traditional system has created a lot of problems in production of roofing sheets at EMENITE. The quantity and amount of materials and sub-assembly needed to produce a product cannot be traceable because of glaring disadvantages stated below.

  1. Poor information storage method: The use of office files and file cabinets is not a good form of information storage.
  2. Insecurity of data because it is prone to vandalization and unauthroised accessibility
  3. Duplication of data in various departments because of the nature of work needed

It takes a long time in accessing records in the manual system (filing system) due to the nature of the job. It is not always good for materials to finish unnoticed, so the re-ordering of materials are not made as and when due.

The introduction of the computer system will help eliminate these problems to an extent.

1.3 Purpose Of The Study

This project is generally towards eradication of all the deformities and curb hookups of the manual method of bill-of-materials processing, thus developing a new system to handle the jobs involved in the processing of Bill-of-material electronically.

1.4 Aims And Objectives

In an organization whether manufacturing or not manufacturing where the competitors and the objectives of the organization are at the top of the scale of preference especially the meeting of the standard in the market, there is always a focus on the organizational goal which might not be the goals of the sub-system to avoid sub-optimality, working towards a divisional or individual benefits.

The aims of this work include the following;

  1. To work towards the elimination of ineffective modes of operation; it centers on the user having a good atmosphere for work thereby minimizing stress.
  2. The objective from the initiator of the proposal is generally towards combating al the aims and the problems being discovered on the existing system, which are listed under problem of study.
  3. Safeguarding of information through effective monitoring of access is the filing system (database).
  4. Knowing when materials are almost out of stock, in order to make an order so as not to show the production pace of the labourers.

1.5 Scope Of Study

The scope of this project work covers all the areas of bill-of-materials processing systems, which include the cost of individual material responsible for production, the stock control or inventory areas, and every other necessary areas. The storage of records, which have different fields that could be expanded a little to form files. These file five rooms for editing, updating and retrieval of information when needed. Some of these fields are item description, quality, total requirement, re-ordering point, labour cost, overhead cost, profit, lower cost, etc.

This project is focused on the entire information recorded on Bill-of-material processing for EMENITE NIGERIA LIMITED, EMENE, ENUGU STATE


2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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