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Design and Implementation of Portal Registration Management System A Case Study of Federal Polytechnic Nekede

Design and Implementation of Portal Registration Management System

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Reference ID: PS-2818-TM

DEDICATION

This research material titled “Design and Implementation of Portal Registration Management System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of Portal Registration Management System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    The aim of the study is to design and implement an online Portal Registration Management System. The motivation of the study is the need to increase the efficiency of attending to registrants in order to reduce the time, cost and stress associated with the current process. In analyzing the existing system, the following problems were identified; The current system requires that students must form long queues at all times before they are attended to, the current system keeps the screening officer under constant pressure and this could lead to mistakes, much time is taken to attend to a single student during the registration process and documentation of student registration data is poorly performed and the risk of damage is high.

    The objective of the study was to provide an online portal that reduces the need to form queues at the screening office, reduce the pressure that the screening officer faces by moving the registrants to an online system, reduce the time taken to attend to a student by providing a system that allows multiple simultaneous registration and provide an accurate documentation system for the recording of student data. That allows for easy retrieval and sorting of the data.

    The methodology used for this project work is the SSADM, which fully means Structured System Analysis and Design Methodology. The type of SSADM used is the Data Flow Model because it breaks down the project research into stages, steps, modules and tasks. The programming languages used include PHP and MYSQL. By implementing the proposed system, the following are the potential benefits; A decrease in the time it takes to attend to a student during registration, a significant reduction in the frequency of human errors that occur during registration, there would be a more effective method of documenting student data for easy retrieval and the overall efficiency of the registration process will be increased as screening officers will no longer be under much pressure.


    Design and Implementation of Portal Registration Management System (A Case Study of Federal Polytechnic Nekede)

    CHAPTER ONE

    1.1 Introduction

    Online registration can be seen as the creation and use of an online registration form, electronic registration form, online registration process, online registration template or digital registration form completed by an individual, group or organization to apply to register for an agency, funding, newsletter, school, college, university, service or other types of necessary and vital services and purposes. E-registration processes or forms make registering for a newsletter, college, school, university or agency easy and simple to do from a computer, laptop or other type of electronic device that has online internet access (Metz, 2004).

    The motivation of the study is the need to increase the efficiency of attending to registrants in order to reduce the time, cost and stress associated with the current process.This chapter will cover basic aspects of this study, which are; background and motivation of the study, statement of problems, aim and objectives, scope of the study, significance of the study, limitation of the study and definition of technical terms.


    1.2 Background Of Study

    A registered user is a user of a website, program, or other system who has previously registered. Registered users normally provide some sort of credentials (such as a username or e-mail address, and a password) to the system in order to prove their identity: this is known as logging in. Systems intended for use by the general public often allow any user to register simply by selecting a register or sign up function and providing these credentials for the first time. Registered users may be granted privileges beyond those granted to unregistered users. User registration and login enables a system to personalize itself. For example, a website might display a welcome banner with the user's name and change its appearance or behaviour according to preferences indicated by the user. The system may also allow a logged-in user to send and receive messages, and to view and modify personal files or other information (Schapranow, 2014).

    Concepts Of Online Registration

    According to Fraenkel&Wallen, (2010), online registration is the signing up of a user to a service. It involves accessing the system remotely over the internet and filing an online form with the required information demanded by the system. Each registrant is unique, with unique details and login access. In registering a new student, all registrants have to form a very lengthy queue at the screening office before they are attended to. This process keeps the screening officer under constant pressure and thus leads to agitation, tension, increased stress levels and human error. Not forgetting the time taken to sort through, arrange and document student data.

    Why this is necessary to be implemented as an improvement to the existing system is that it takes away the hassles of a physical registration process and makes it possible for multiple users to carry out the registration process simultaneously without any delays.

    It is against this background that this study was initiated to mitigate the challenges identified in the present system.


    1.3 Statement Of Problem

    The major challenge of the current system is the lack of an efficient mode of carrying out the registration process for students and this has led to the following problems;

    1. The current system requires that students must form long queues at all times before they are attended to.
    2. The current system keeps the screening officer under constant pressure and this could lead to mistakes.
    3. Much time is taken to attend to a single student during the registration process.
    4. Documentation of student registration data is poorly performed and the risk of damage is high.

    1.4 Aim And Objectives Of The Study

    The aim of the study is to design and implement an online Portal Registration Management System. In achieving this aim, the following specific objectives were laid out as follows to develop an application software that will:

    1. Provide an online portal that reduces the need to form queues at the screening office.
    2. Reduce the pressure that the screening officer faces by moving the registrants to an online system.
    3. Minimize the time taken to attend to a student by providing a system that allows multiple simultaneous registration.
    4. Provide an accurate documentation system for the recording of student data. That allows for easy retrieval and sorting of the data.

    1.5 Significance Of Study

    By implementing the proposed system, the following are the potential benefits.

    1. A decrease in the time it takes to attend to a student during registration.
    2. A significant reduction in the frequency of human errors that occur during registration.
    3. There would be a more effective method of documenting student data for easy retrieval.
    4. The overall efficiency of the registration process will be increased as screening officers will no longer be under much pressure.

    Furthermore, the study will serve as a reference material for subsequent researchers.


    1.6 Scope Of Study

    The proposed system will be designed to handle the registration of students in Computer Science Department in order to issue out registration number.

    The system will be able to keep accurate records of all students and their bio-data and this data can be retrieved effortlessly at any time.

    Also, the study will cover the following areas of computer science such as; database management, web development and information technology.


    1.7 Limitation Of Study

    This study is not void of challenges and drawbacks, however there are two major impediments which greatly affected the study, they are;

    1. Insufficient Power Supply: In this part of the world, power supply is not steady. This affected the success of the project as a computer system which is the tool for downloading research papers, typing the project and coding the software needs to be powered almost always for it to work. For instance, typing of the project report took a lot of time due to incessant power outages. Incessant power outage also affects the speed and scope covered during the coding of the software.
    2. Schedule Constraint: This project was done while the academic session was on. It ran simultaneously with academic work. Schedules like Lectures, Practical and Supervisor meeting do clash sometimes. This affected the level of success achieved in the project because the researcher attends to one out of these important schedules.
    3. Finance: The unavailability of sufficient funds also impaired the furthering of the study because certain trips and tools needed for development were not done due to inadequate funds.

    1.8 Definition Of Terms

    Credentials:

    A qualification, achievement, quality, or aspect of a person's background, especially when used to indicate their suitability for something.

    Electronic:

    Is a device having or operating with components such as microchips and transistors that control and direct electric currents.

    Information:

    What is conveyed or represented by a particular arrangement or sequence of things.

    Login:

    The act of logging in to a database, mobile device, or computer, especially a multiuser computer or a remote or networked computer system.

    Online:

    It is any activity that is performed while connected to a computer or under computer control.

    Portal:

    A website or web page providing access or links to other sites.

    Registrant:

    A person who registers something.

    Registration:

    The action or process of registering or of being registered.

    Simultaneous:

    Occurring, operating, or done at the same time.

    Tension:

    Mental or emotional strain.

    Queue:

    A line or sequence of people or vehicles awaiting their turn to be attended to or to proceed.

    Screening:

    The evaluation or investigation of something as part of a methodical survey, to assess suitability for a particular role or purpose.

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

    Summary Headlines for Design and Implementation of Portal Registration Management System



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