Software Implementation of an Online Barcode Attendance System

Introduction

1.0 Background Of Study

In most educational institutions the attendance is taken manually. It is not only time consuming, but it is also insecure and unreliable and it can be lost. Some institutions are using punch card for attendance while this will be difficult for teachers to keep track of the large number of students because by using punch card, a student can help the other students or his/her friend to punch their card even the other student may be absent or come late in class, so it is not reliable.

To overcome these problems, I have developed a better system which is Web based; it is fully responsive where a user can use in mobile, tablets and different computer systems. In this system, records are kept safe and secure and the attendance information of particular or all students of particular class can be accessed easily and without time consuming, the report is generated automatically.

Attendance is very important in every student. a single absent make a big difference in performance in the school. Most students of high school are prone to absence from classes claiming that the class is boring. Others due to laziness fail to attend classes, having preference of going to computer shops or playing games while some students cannot refuse the prospect of a friend asking them out during class period. Some of these actions are not reported to parents or guardians because the possible way of informing them is the traditional way which is by inviting the parents over through the students. With this, the authority would communicate the parents on the attendance level of the student. This process takes a long time and sometimes parents are not able to come because of their engagements, occupation or location. These are the reasons why parents/guardians are not informed about the absenteeism of the students.

In this manner, I proposed an Online Barcode Attendance System with Short Message Service (SMS). Its function is to send a notification to parents that their student is absent. Attendance Monitoring System with SMS provide a fast way of informing the parent anytime anywhere.

1.1 Statement of the problem

Attendance is taken with student id card embedded with barcode containing full details about the student.

The daily attendance of students is taken automatically by scanning the student ID card with a barcode scanner.

The attendance report will be generated automatically without time consuming which is reliable and there will be not any mistakes.

It is fully responsive and flexible; it can be accessed from any computer no matter where you are.

1.2 Objectives

The study aims to:

1. Eliminate duplicate data entry and errors in time and attendance entries.
2. Eliminate paperwork and save time.
3. Automatic calculation of attendance
4. To Increase security.
5. To involve parents in student attendance performance.

1.3 Significance of the problem

Economic Significance

The system being developed is economic with respect to School or Collage’s point of view. It is cost effective in the sense that has eliminated the paper work completely. The system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement. The result obtained contains minimum errors and are highly accurate as the data is required.

Behavioral Significance

The system working is quite easy to use and learn due to its simple but attractive interface. User requires no special training for operating the system.

Parent Involvement

The system engages parents in the attendance performance of the student by notifying them through Short Message Service(SMS) on attendance report every weekend.