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Design and Implementation of a Computerized Stock Management System

Design and Implementation of a Computerized Stock Management System

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Reference ID: PS-5345-TM

DEDICATION

This research material titled “Design and Implementation of a Computerized Stock Management System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of a Computerized Stock Management System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    A stock management system is a key part of the supply chain and primarily aims to control the movement and storage of materials within a warehouse and process the associated transactions, including shipping, receiving, put away and picking. The systems also direct and optimize warehouse put away based on real-time information about the status of bin utilization.

    In times of economic slowdown, cutting costs is the major strategy used by companies. There is a need to track the performance of each product in terms of demands to determine how much to order and when to order. The parameters that are required to answer these questions are economic order quantity and the reorder point. The annual cost of each product is obtained to determine the best deal for the invoices received for the product. This project implements a warehouse management system and tracks the performance of each product using a web application. This will help decision-makers to initiate accurate re-order and make forecast and demand of the product at any point in time.

    Stock management system is an essential activity that must be undertaken in an organization to ensure proper management of inventories. In other to ensure for the proper management of inventories, systems and software has to be put in place. System has to be developed to keep proper track of all in-coming and out-going inventories.

    The stock management system is basically designed to capture and automate all shipping of products into the warehouse of NUGAB Resources limited and to keep records of all products sold out, with the main objective of the software being to bring efficiency into Effison limited.


    Design and Implementation of a Computerized Stock Management System

    CHAPTER ONE

    1.1 Introduction

    A stock management system is a key part of the supply chain and primarily aims to control the movement and storage of materials within a warehouse and process the associated transactions, including shipping, receiving, put away and picking. The systems also direct and optimize warehouse put away based on real-time information about the status of bin utilization.

    The objective of a stock management system is to provide a set of computerized procedures to handle the receipt of warehouse and returns into a warehouse facility, model and manage the logical representation of the physical storage facilities (e.g. racking etc), manage the warehouse within the facility and enable a seamless link to order processing and logistics management in order to pick, pack and ship product out of the facility.

    In its simplest form, the stock management system can data track products during the production process and act as an interpreter and message buffer between existing ERP (Enterprise resource planning) and stock management systems. Stock Management is not just managing within the boundaries of a warehouse today; it is much wider and goes beyond the physical boundaries. Inventory management, inventory planning, cost management, IT applications & communication technology to be used are all related to warehouse management. The container storage, loading and unloading are also covered by warehouse management today. Even production management is to a great extent dependent on stock management. Efficient stock management gives a cutting edge to a retail chain distribution company. Warehouse management does not just start with receipt of material but it actually starts with actual initial planning when container design is made for a product. Warehouse design and process design within the warehouse (e.g. Wave Picking) is also part of warehouse management. Warehouse management is part of Logistics and SCM.

    Warehouse Management monitors the progress of products through the warehouse. It involves the physical warehouse infrastructure, tracking systems, and communication between product stations.

    Warehouse management deals with receipt, storage and movement of goods, normally finished goods, to intermediate storage locations or to final customer. In the multi-echelon model for distribution, there are levels of warehouses, starting with the Central Warehouse(s), regional warehouses services by the central warehouses and retail warehouses at the third level services by the regional warehouses and so on. The objective of warehousing management is to help in optimal cost of timely order fulfillment by managing the resources economically.


    1.2 Project Overview

    This project gives a company the convenience of controlling the activity in the warehouse and thereby giving information to managers to assist in proper decision making the company. This project is pursued with Effison Limited as the focus of impact. The major modules of the project are:


    User login module:

    This module would be the first to appear when a user launches the proposed system. These would help to ensure that un-authorized user don’t have access to the system. At start-up users would be required to login with their username and password.


    Reports module

    This module would be used for managerial staff for proper decision making in the day- to − day activity of the company.


    Customer module

    This module would be responsible in registering a customer into the company database. This information used during the registration process would then be used during shipping to direct goods to the appropriate customer


    New item module

    This would be responsible for the acknowledgment of goods into the warehouse.


    Warehouse update module

    This module would be used during the process of updating the quantity of a particular good in the warehouse.


    1.3 Problem Statement

    The majority of the problems that occur in the warehouse occur because of a lack of control: a lack of inventory control, operational control and or management control. To become a dynamic, consistent organization, all the operation must be under control. In order to achieve this control, all the tools and technology available has to be used to get control and manage the warehouse operation. A control system is a means, mechanism or procedure by which we manage these operations

    In Effison Limited the method used in tracking goods involves the traditional record keeping and identifying products according to written labels. Inventory management and distribution typically relies on a traditional process of taking a physical inventory of products and manually ordering refills, while also eliminating product that is nearing or passed its expiry.

    In the recording of a transaction only a single employee at a time is able to enter the record on a ledger book and furthermore some goods are not entered in the book but sold directly. Reports are not generated daily, weekly or monthly but only on a yearly basis and this cause mishandling of funds among the employees. The warehouse does not have a backup and recovery for the products of transactions journals made for the inventory items. Security is not there because the users and the administrators both perform the same tasks.


    1.4 Objectives

    stock management within warehouses is a challenge given the characteristic value specific nature of the products. Global visibility of finished and semi-finished products can greatly improve both inventory turnover and maximize production efficiency. One of the major goals in Stock Management is to track, store and move goods and materials efficiently; keeping inventory levels down while still always having enough products on hand. Picking and packing, controlling logistics documents, and in and outbound monitoring are all part of this process. The operations of this software include the following:

    1. Lowering Working Capital
    2. Increase inventory turns
    3. Managing Fixed Assets & Resources
    4. Improve physical inventory process,
    5. Prevent selling expired products.
    6. To keep track of all transaction to prevent any losses.
    7. To conduct casual analysis to identify common trends in transaction by means of reports.
    8. To prevent the company from running out of warehouses.

    1.5 Scope of the study

    The Stock management system is intended to cover all the operations of the company. The scope and tasks of the research project include finding out the scale of implementation of stock management system and perceived barriers for adoption, evaluating the strengths and weaknesses of warehouse management system currently adopted by the industry as a whole

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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