1.1 Introduction
An Online Driving School Management System is developed mainly for driving school to manage the operation more efficient, easily to find data, record keeping more efficient and retrieve data faster. This system will be managed by the staff of driving school. This staff is responsible to the instructor and students records. The problem comes when the records are increasing and it is not systematic anymore to keep all the data in the file systems anymore. It is impossible for the driving school to enlarge its building just to add room to store all this files. By using this kind of system, to keep all of data in order and securely where only the authorize staff can access it seems can give more problems. Besides that, if any unexpected incident or disaster happens, for sure all of this data will vanish. Although there is new driving school using online system to manage all of these records, it is still not efficient enough. Besides this kind of problem, driving school also always having problem in term communication among all of instructor and also its students.
As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.
1.2 Background of Study
Driving-training school’s effective management can reduce the waste of human power and wealth very much, and driving-training school’s information resource can be utilized effectively. As the share of human power and information becomes deeper and weeper, the management and share of driving-training school’s manager, vehicle and student become more and more important. For the driving school that already have their own online system, many of them using that online system just as the medium to give information about their driving school and new student registration. This online system should be need included others extra features which is can help the driving school management.
Present management method’ key issues exist as follows. Enrollment, health examination and graduation information of drive-training school students are operated artificially, which is not only with low efficiency but also make mistakes often with many students, vehicle and coaches, in distributing vehicles to student and coach to vehicle is made automatically. In this way, resource can’t be assigned reasonably and used effectively, which are clumsy human usage, unclear of administration responsibility and so on. This application will be managed by the staff of the driving school.
The staff is responsible to the instructor and students records. The major problems of driving schools are that as students’ records increases and it is not systematic anymore to keep all the data in the file systems anymore. As example there are data on previous students with over 5 years operation of the driving school, kept in files that fill half of the room and maybe there are several years of data to come and all the files have to be keep. It is very impossible for the driving school center to start thinking of enlarging it building just to add room to store all this files generated over the years. This method of storing sensitive information is not safe, keeping all of the data in order and securely where only the authorize staff can easily have access to it can give more problems.
Moreover, in case there’s a fire outbreak or any unexpected incident or disaster happens, for sure all of the saved data will be no more. Although new driving schools are implementing the use of online driving system to manage all of these records, it is still not efficient enough. Normally the staff of the driving school, who is the instructor will contact their students to pass information about class, examination or other related activities to driving lessons. This manual method of informing students about driving lessons is not practical anymore today because it is will involve a lot of time. The management system will not only saves a great deal of manpower and financial resources of driving school, but also to improve and prettify driving school information management more easily and effectively.
The Driving School Information System will keep all the information of the daily driving school center operation which is from the instructor’s records, schedule, notification system and many more. Besides than that, Driving School Information System will keep track all of the operation information securely and orderly and even with backup option. It is also can make the management easy for searching and retrieving data, and making changes to all stored data. While in term of cost, they can reduce a lot of money by using SMS Notification system. Normally the instructors need to call and send short messaging message to their students, but with this system the admin of this system will send of that notification to the student’s mobile phone.
1.3 Statement of Problem
Investigation revealed the problems involved in the existing system which is entailed as follows:
- Communicating with Numbers of Students at One Time: Driving schools with large amount of students at a particular time face problems communicating with student for their driving class schedule or exam. Looking at this problems faced by driving school, many have a lot of challenges in communicating with their student especially if the number of students are more than the available instructors.
- Tracking Student Progress: Tracking students’ progress manually might be challenging to the staff handling many student at a time. Beside, staff can’t easily remember each student progress. Especially when there is no proper system to handle the progress and everything will be manual.
- Managing Daily Data: Checking and managing data on a daily base is the main priority of the system; day to day data of a driving school involving government procedures, policies and laws.
1.4 Aim and Objectives of the Study
The aim of the study is to design and implement an Online Driving School Management System. In achieving this aim, the following specific objectives were laid out as follows to develop an application software that will:
- Set up and configure a web-based system that is more practical related to driving.
- Display related information and store driving school students’ information.
- Keep track of driving school students’ information, payment schedules and many more data which can easily be retrieved by staff of the driving school.
1.5 Significance of Study
The following are the significance of the study:
- Provide confidentiality by detecting double registration, and provide useful information to track every completed registration.
- Provide integrity as data cannot be modified undetectably from unauthorized users.
- Provide a basis for accurate auditing of tax account, because the system will generate a periodic report on the taxes/tickets paid for.
This study will be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.
1.6 Scope of Study
The scope of the research is focused on the Design and Implementation of an Online Driving School Management System.
1.7 Limitations of the Study
During the course of this study, many things militated against its completion, some of which are:
- Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
- Research material: availability of research material is a major setback to the scope of the study.
- Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
- Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).
1.8 Definition of Terms
Drivers Permit: This is the permission given to vehicle owners and drivers to do business with their vehicle on the campus.
Driving: Driving is the controlled operation and movement of a motor vehicle, including cars, motorcycles, trucks, and buses.
