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Design and Implementation of Online Student Clearance System

Design and Implementation of Online Student Clearance System

Project / Seminar Material
Reference ID: PS-5419-TM

DEDICATION

This research material titled “Design and Implementation of Online Student Clearance System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of Online Student Clearance System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.


Design and Implementation of Online Student Clearance System

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION

  • 1.1 Introduction
  • 1.2 Background of Study
  • 1.3 Statement of Problems
  • 1.4 Aim and Objectives of the Study
  • 1.5 Significance of Study
  • 1.6 Scope of the Study
  • 1.7 Limitations of the Study
  • 1.8 Definition of Terms

CHAPTER TWO

LITERATURE REVIEW

  • 2.1 Introduction
  • 2.2 Theoretical Framework
  • 2.3 Student Certification
  • 2.3.1 Certification
  • 2.3.2 Verification
  • 2.4 The Concept of Registration
  • 2.4.1 Online Registration
  • 2.4.2 Usage of Online Registration Forms
  • 2.5 Web Portal
  • 2.5.1 Types of Clearance System Web Portals
  • 2.6 Database for Student Clearance System Web Portals
  • 2.6.1 Merits of Integrating Databases in Web Applications
  • 2.7 Overview of Online Software Based Clearance System

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

  • 3.1 Methodology Adopted
  • 3.1.1 Problem Identification Using SSADM
  • 3.2 Analysis of the Existing System
  • 3.2.1 Dataflow of the Existing System
  • 3.2.2 Disadvantages of the Existing System
  • 3.2.3 Weakness of the existing System
  • 3.3 Analysis of the Proposed System
  • 3.3.1 Data Flow Diagram of the Proposed System
  • 3.3.2 Advantages of the Proposed System
  • 3.3.3 Justification of the Proposed System
  • 3.4 Functional Requirements
  • 3.4.1 Use Case Diagram Of The Admin / User Privileges
  • 3.5 Data Requirements
  • 3.6 High Level Model of the Proposed System

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

  • 4.1 Objectives of the Design
  • 4.2 Cohesion and Decomposition High level Model
  • 4.3 Control Center / Overall Dataflow Diagram
  • 4.3.1 Proposed System Operation Flowchart
  • 4.4 System Specification and Design
  • 4.4.1 Input and Output Specification
  • 4.4.2 Database Specification and Design
  • 4.4.3 Data Dictionary
  • 4.5 Choice and Justification of Programming Language
  • 4.6 Program Documentation
  • 4.7 Implementation Techniques
  • 4.8 Programming Module Specification
  • 4.8.1 Installation
  • 4.8.2 Security Design Specification
  • 4.8.3 System Architecture
  • 4.9 Computer Hardware Minimum Requirement
  • 4.10 Software Requirement
  • 4.11 Personnel / User Training

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.4 Recommendation

REFERENCES

APPENDIX A - “SOURCE CODE”

APPENDIX B - “OBJECT PROGRAM”

ABSTRACT

Online student clearance system is an application software that allows the users to check their clearance status as whether they are in any way indebted to the school, fill and submit their clearance form, and obtain their clearance letter from registered emails. The aim of the study is to design and implement an Online Student Clearance System. In achieving this aim, the following specific objectives were set up to design and develop an application system that will effectively and efficiently process students’ clearance using an android phone, Alleviate the problems and stress of traveling and queuing up of students during clearance and provide a reliable and transparent system devoid of personal inclinations and interest. The motivation that led to the implementation of the proposed system is that the existing system takes a lot of time and a lot of processes and delays in clearing the student for youth service as well as collection of statement of result. Hence it became imperative for an Online student clearance system to eliminate the shortcomings of the manual system in place. The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The project work will help in a good number of ways to ease the queuing system in the university as the Online student clearance system will help students to achieve whatever they want to achieve without coming to the various offices for clearance. The expected result is an Online Student Clearance System will help ease the queuing system in the tertiary Institutions’ clearance process and will also build an effective information management that is very convenient to use for schools since it is internet based and can be accessed from anywhere.


Design and Implementation of Online Student Clearance System

CHAPTER ONE

1.1 Introduction

Online student clearance system is an application software that allows the users to check their clearance status as whether they are in any way indebted to the school, fill and submit their clearance form, and obtain their clearance letter from registered emails. Clearance is a status granted individuals, typically members of the military, university graduates and employees of governments and their contractors, allowing them access to classified information, i.e. state secrets. The term “clearance” is also sometimes used in private organizations that have a formal process to vet employees for access to sensitive information. A clearance by itself is normally not sufficient to gain access; the organization must determine that the cleared individual has a “need to know” the information. No one is supposed to be granted access to classified information solely because of rank or position, but once a clearance is obtained, access to certain information or gain of freedom will be granted.

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.


1.2 Background of Study

Institute of Management Technology, Enugu (IMT) is a State Polytechnic located at Enugu State. The Institute of Management and Technology (IMT), Enugu came into existence under then East Central State of Nigeria Edict No 10 of 1973 promulgated by the Administrator of East Central State – Ajie Ukpabi Asika. Prior to the establishment of this great institute, in existence were the College of Technology which offered courses in Engineering and Laboratory Technology leading to the award of Ordinary Diploma; the Institute of Administration which provided short in-service training of various grades; and the Co-operative College which offered a certificate course in Co-operative Studies to Co-operative inspectors from the Ministry (IMT, 2021).

As many universities have choosing to pursue the dynamic educational options available online. The advantages of e-learning are many. As people of all ages and backgrounds become increasingly reliant on the internet for information, online learning becomes more convenient and efficient here the need for an Online student clearance system. The skills needed to access and comprehend information online are becoming commonplace, and the flexibility of wireless computing means that any coffee shop, airport or bedroom can become a classroom. Online courses, registrations, clearance have few, if any scheduling restrictions, well-integrated learning resources and competitive degree options, with an online student clearance system.

In Universities like Redeemer’s university Ede, there is need for automated method of keeping data, more so a greater need for an online student clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of clearance. Moreover, the issue of delayed youth service as a result of inability to complete the tedious manual process of clearance would be curtailed.


1.3 Statement of Problems

The processes of clearing students after their graduation requires that the students be cleared in various departments and information units among which are:

  1. Library fines and overdue or lost library materials from the University
  2. Departmental Dues
  3. Infirmary and bookstore charges
  4. Residence hall damage charges
  5. Return of athletic equipment
  6. Student Union Fee
  7. Bursary and all other charges
  8. A good android or windows phone for easy access

For a graduating student to carry out his or her clearance from all these departments, it normally takes a lot of time and a lot of processes and delays in clearing the student for youth service as well as collection of statement of result. Hence it became imperative for an Online student clearance system to eliminate the shortcomings of the manual system in place.


1.4 Aim and Objectives of the Study

The aim of the study is to design and implement an Online Student Clearance System. In achieving this aim, the following specific objectives were set up as follows to design and develop an application system that will:

  1. Effectively and efficiently process students’ clearance using an android phone.
  2. Provide a reliable and transparent system devoid of personal inclinations and interest
  3. Provide borderless access at any time and ensure prompt clearance during student registration process
  4. Alleviate the problems and stress of traveling and queuing up of students during clearance.

1.5 Significance of Study

The project work will help in a good number of ways to ease the queuing system in the university as the Online student clearance system will help students to achieve whatever they want to achieve without coming to the various offices for clearance. Clear advantages of Internet information processing over those of traditional manual system are higher yields. There are many other advantages of Online student clearance system and some of them are listed below.

  1. It saves a lot of time and stress to the students and the administrators.
  2. It is very convenient to use it right from the bedroom, office or anywhere in the world.
  3. Information processing are very fast and delays can be avoided.
  4. It is inexpensive to students and school management.
  5. Help the school in reducing costs such as labor and stationary.
  6. This study will be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.

1.6 Scope of the Study

This research work is limited to clearance system for graduating students from Institute of Management and Technology (IMT) Enugu. The application developed will be carried out using MySQL, PHP, HTML, and CSS to manage both the database and at the same time make the application online.


1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

  1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
  2. Research material: availability of research material is a major setback to the scope of the study.
  3. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
  4. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

1.8 Definition of Terms

Computer Network: Computer Network is a system that connects two ormore computers together using a communication link.

Debugger: A debugger is a computer program used by programmers to test and debug a target program. Debuggers may use instruction-set simulators, rather than running a program directly on the processor to achieve a higher level of control over its execution.

Clearance: Official certification of blamelessness, trustworthiness, or suitability for graduation and issue of certificates in degree course.

Databases: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called database.

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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