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Design and Implementation of a Web Based System for Sales and Inventory Management A Case Study of Beverly Hills Supermarket

Design and Implementation of a Web Based System for Sales and Inventory Management

Project / Seminar Material
Reference ID: PS-2811-TM

DEDICATION

This research material titled “Design and Implementation of a Web Based System for Sales and Inventory Management” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of a Web Based System for Sales and Inventory Management” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.


Design and Implementation of a Web Based System for Sales and Inventory Management (A Case Study of Beverly Hills Supermarket)

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION

  • 1.1 Introduction
  • 1.2 Background of the Study
  • 1.3 Statement of the Problem
  • 1.4 Aim and Objectives of the Study
  • 1.5 Scope of the Study
  • 1.6 Significance of the Study
  • 1.7 Limitations of the Study
  • 1.8 Definition of Terms

CHAPTER TWO

LITERATURE REVIEW

  • 2.1 Introduction
  • 2.2 Theoretical Framework
  • 2.2.1 Sales and Inventory Management
  • 2.2.2 Motivation for Sales and Inventory Management System
  • 2.2.3 Relevance of Inventory System
  • 2.2.4 Types of Inventory
  • 2.2.5 Inventory Classification Models
  • 2.2.5.1 ABC analysis
  • 2.2.6 Inventory Cost
  • 2.2.8 Advantages of Sales and Inventory System
  • 2.2.9 Disadvantages of Sales and Inventory System
  • 2.3 Literature Survey
  • 2.4 Summary of Knowledge Gaps

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

  • 3.1 Methodology Adopted
  • 3.2 System Analysis
  • 3.2.1 Analysis of the Existing System
  • 3.2.2 Advantages of the New System
  • 3.2.3 Weakness of the Existing System
  • 3.4 Analysis of the New System
  • 3.4.1 Advantages of the Proposed System
  • 3.5 Justification of the Proposed System
  • 3.6 High Level Model of the Proposed System

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

  • 4.1 Objectives of the Design
  • 4.2 Control Center / Overall Dataflow Diagram
  • 4.3 The Submenus / Subsystems
  • 4.4 System Specification
  • 4.4.1 Database Design Specification
  • 4.4.2 Input and Output Format
  • 4.4.2 Algorithm
  • 4.4.3 Data Dictionary
  • 4.5 System Flow
  • 4.6 System Implementation
  • 4.6.1 Proposed System Requirement
  • 4.7.1.1 Hardware Requirements
  • 4.7.1.2 Software Requirements
  • 4.7.2 Program Development
  • 4.7.2.1 Choice of programming environment
  • 4.7.3 System Testing
  • 4.7.3.1 Test Plan
  • 4.7.3.2 Test Data
  • 4.7.3.3 Actual Test Result Versus Expected Test Result
  • 4.7.3.4 Performance Evaluation
  • 4.7.3.5 Limitation of the System
  • 4.7.4 System Security
  • 4.7.5 Training
  • 4.7.6 Documentation
  • 4.7.7 System Conversion
  • 4.7.7.1 Changeover Procedure
  • 4.7.7.2 Recommended Procedure

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.3 Recommendation
  • 5.3.1 Application Areas
  • 5.3.2 Suggestion for Further Research
  • 5.4 Contribution to Knowledge

REFERENCES

APPENDIX A - “SOURCE CODE”

APPENDIX B - “OBJECT PROGRAM”

ABSTRACT

A sales and inventory system is a software-based business solution used to simultaneously track sales activity and inventory. Computerized sales and inventory systems save time for businesses by speeding up transactions while raising accuracy. The aim of the study is to design and implement a web based application that will manage the sales and inventory on goods and services. In achieving this aim, the following specific objectives were laid out to create a database that will help store sales records and develop an independent user application software. The motivation that led to the implementation of the proposed system is that the recording of sales and cash received are done manually on the book that appear rough, inaccuracies in record keeping due to human errors and difficulty involved in knowing when certain items need to be restocked. The methodology adopted in this study is the structure system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object oriented programming as well as visual modeling throughout the software development. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The significance of this study is to Beverly Hills that will provide easy-to-use and easy accessed system thus transactions will be more reliable and faster that they do not have to hire another employer to do the job. It gives more accurate and secure records of sales and list of products. Based on the findings of this study, recommendations made are that constant monitoring of the activities with the designated sales and inventory management software application, it is necessary to determine their level of compliance while adequate training should be provided for the recruitment of staff to enhance their efficiency and productivity. The expected result is A Web Based System for Sales and Inventory Management that will capture the sales and inventory activities and automate sales and inventory task/activities.


Design and Implementation of a Web Based System for Sales and Inventory Management (A Case Study of Beverly Hills Supermarket)

CHAPTER ONE

1.1 Introduction

A sales and inventory system is a software-based business solution used to simultaneously track sales activity and inventory. Manufacturers and trade resellers can both benefit from a thorough solution, where single transaction entry records necessary details on the customer, products purchased, price and date while also updating inventory levels. Computerized sales and inventory systems allow for much greater accuracy in stocking and product management. They encourage ease of interaction between employees and shoppers as transactions are processed and items move from the business to the consumer. Computerized sales help provide better insight into which products are most popular. It also allows for enhanced marketing, stocking and oversight of critical sales objectives. Computerized sales and inventory systems save time for businesses by speeding up transactions while raising accuracy. This allows for confidence in accounting and accountability among employees as it is easy to verify how much money and what time transactions took place.

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.


1.2 Background of the Study

The company Beverly Hills Supermarket is a small store that is managed by one person, the owner. The business sells different items or products like household equipment, drinks, grocery and other items that we can see everywhere. Like some other convenience store, the business does their physical counting of stocks manually. Technically, Beverly Hills Supermarket is only using a manual system that may cause to duplication of documents and work redundancy. The business is just depending on their manual listing of products and inputs of data which is possible to commit errors. The business cannot view their proper records of sales or income in a given time of the year. It also does not have its proper listings of product. In some instances, lost items are just being ignored by the owner. Beverly Hills Supermarket does not have any extra employee today. But before, the business had one cashier on that time. And basically, introduced the income and force to remove employees. How, the owner is the one who does all work in the business.

Computerized sales and inventory systems save time for businesses by speeding up transactions while raising accuracy. This allows for confidence in accounting and accountability among employees as it is easy to verify how much money and what time transactions took place. They also allow for consistent experiences in terms of customer service. People know there is always a uniform interaction at the register that requires tendering payment, taking a receipt and transition of ownership of products and services. This generates confidence in a business and ensures ongoing consumer relationships. Computerized systems are the most common method of inventory control and sales processing in retail markets.


1.3 Statement of the Problem

Investigation revealed the problems of the existing Sales and Inventory Management system which is stated as follows:

  1. The recording of sales and cash received are done manually on the book that appear rough.
  2. It is difficult to know when certain items need to be restocked
  3. The manual system of inventory system is stressful and time consuming
  4. Inaccuracies in record keeping due to human errors.

1.4 Aim and Objectives of the Study

The aim of the study is to design and implement a web based application that will manage the sales and inventory on goods and services. In achieving this aim, the following specific objectives were laid out as follows:

  1. To create a database that will help store sales records
  2. To develop an independent user application software
  3. To capture the sales and inventory activities
  4. To automate sales and inventory task/activities.

1.5 Scope of the Study

The scope of the study focuses on the Design and Implementation of a Web Based System for Sales and Inventory Management. The system is targeted to the small or medium organization which does not have proper record of their product as Beverly Hills supermarket.


1.6 Significance of the Study

The significance of this study is to Beverly Hills that will provide easy-to-use and easy accessed system thus transactions will be more reliable and faster that they do not have to hire another employer to do the job. It gives more accurate and secure records of sales and list of products.

Admin: manages the adding of stocks, updating the inventory, and determining the users of the system.

Customers: have the benefits of the printed receipts right after purchasing an item.

Future Researchers: would see the possibilities of upgrading the system.

Researcher: student, teacher, programmer and web-developer can benefit in this system through a detailed document


1.7 Limitations of the Study

Some of the constraints encountered during this project design include the following:

  1. Financial constraint: The design was achieved but not without some financial involvement. One had to pay for the computer time. Also the typing and planning of the work has its own financial involvements.
  2. High programming technique: The programming aspect of this project posed a lot of problematic bugs that took us some days to solve. Problem such as database connections using PHP, MySql, posed a lot of challenging.
  • Time: The time frame given for the research in this semester was short and combining it with studies was tedious.

1.8 Definition of Terms

Customers: a person who buys goods or services from a shop or business.

Hardware: the physical tangible parts or component of a computer such as the cabinet, central processing unit, speakers and motherboard.

Inventory: is the goods and materials that a business holds for the ultimate goal of resale.

Inventory management: a discipline primarily about specifying the shape and placement of stocked goods.

Inventory Management system: the combination of technology(hardware and software) and processes and procedure that oversees the monitoring and maintenance of stocked products.

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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