Software Implementation of a Staff Management System

1.0 Introduction

The Staff Management System which entails the building of a system to help the Administrators of the Office of the Secretary to the State Government (OSSG) to effectively manage employee information originally stored in paper which had a mixture of smooth progress and setbacks. During this work, the researcher had studied the existing system by looking at flats files containing Staff Information and asking questions on what they wanted to do with the content of the flat files and how this information was helpful for their work. All this information made it easier to understand the conceptual design of the system.

Looking at the hard copy of the files like the individual employee form gave an idea on how to design the individual employee information report. Data from files was readily available for use in testing some objects of the application.

The Staff Management application has helped the human resources to avoid some of the drawbacks of the flat files system like consistency and security of employee information. Strategic reports like the employee retirement forecast will help management to plan for new employment well ahead of time.

This research work focuses on the computerization of Staff Management process in any Government Ministry, Department or Agency but primarily designed to suit the Office of the Secretary to the State Government.

1.1 Background Of The Study

Every organization performs its task with the help of resources from men, machine, materials and money. Other resources are non-living except manpower which is a live generating resource. Manpower utilizes other resources and gives output. If manpower is not available then other resources are useless and cannot produce anything. Out of all the factors of production, manpower has the highest priority and is the most significant factor of production and plays a pivotal role in the areas of productivity and quality.

Though lack of attention to the other factors may result in reduction of profitability to some extent, lack of attention to human resource will be very disastrous. In a country where human resource is abundant, it is a pity that they remain under-utilized. Technology alone, however, cannot bring about desired change in economic performance of the country unless human potential is fully utilized for production. Sheldon (1923) noted “No industry can be rendered efficient so long as the basic fact remains unrecognized that is human.” The people at work comprise a large number of individuals of different sex, age, socio-religious group and different educational or literacy standards. These individuals in their working place exhibit not only similar behavioral patterns and characteristics to a certain degree but also show much dissimilarity.

The human resource is critical and difficult to manage. It is because human behaviour is highly unpredictable. It differs not only from individual to individual but often on the part of same individual at different points of time. In spite of biological and cultural similarities, human beings not only differ in their appearance but also in their capabilities based on their background, training and experience. Therefore, there is need for management of any organization to fashion out the best method of handling human resources…