Software Implementation of a Computer Based Information System for SMEs

Introduction

The latest development in small business activities calls for easy access to the location of companies and their clients/ business so that effective transaction will be achieved. Also locations and other information about small business in enugu are needed to be known in the city.

If the information about small scale business within Enugu city are known, there will be an effective transaction of small business and information will flow easily among the company’s for instance if harco stores is dealing on a particular material with another enterprisers within the same location that transaction of small business will be very effective because they will be get thing and giving information to each other especially when there is any change in small business world. More so, if a business of a particular company wants to get any information about another business without going to the center, it does so by going through there system in the office. So, with the information now it does not need to be looking the company since he has known the location

Again, a company has to have the names of their client/ business with their addresses and phone number register in their system so that if they want to get an information pertaining to a particular person, they do not have to start searching through a large number of complementary cards or files.

1.1 Statement Of The Problem

The project is proposed to address the issue of solving the problem of small business transactions among the small business premises, which usually causes a greater delay by using large number of complementary cards and letter within Enugu city. So in this case, the computer is used to reduce this problem.

1.2 Purpose Of Study

The purpose of this study is solving these problem of using letter/ complementary cards in directory system of small business premises with the use of computer system of which is efficient. By using computer it reduced the long time of searing or going through a large number of small business looking for the name, address location and tell phone number of a particular company within Enugu city.

1.3 Aims And Objectives

As regards the problems arising from the modern day small business activities, an accurate information about relations database, an effective, efficient and easy handing package needs to be developed. The problem in carrying large number of small business cards will be eliminated to its minimum.

This design and implementation system has the ability of:

1. Containing thousands of information at fewer number of hard copies
2. The system sort the information in a sequential order so that one can get the required information at that particular time within some seconds.
3. The system also has the ability of locating any given information needed out of numerous number of data in the data base file. In other words, it means that given any company’s name and address with telephone numbers if any, as may be needed by the person in question, the system solves the problem of searching through-that large number of cards for a particular information.

1.4 Scope Of The Study

In carrying out this research I decided in Enugu city. This shows that my investigations and findings would base within the directory system of the small business premises. The study will cover also the transaction, problem remedies of directory for small business premises.

1.5 Limitations

In any research work, there are bound to be limitation which hinders one from handing his owns work easily. Mean while, in carrying out this project work, it took me much time visiting the different companies within Enugu city to collect information which a times I would not get

Secondly, to visit all these companies I spent a lot of money because I have to move from one companies to the other in order to get their names and addresses. So, financial problem constitute to part of the limitation because a times I would not see money to travel with.

Finally, I had experienced a hard time with most managers of these companies as hey refuse to give me the relevant information I needed, like their telephone number.

1.6 Definition Of Terms

Database:

A database is an interrelated operational data of an organization, which is stored together to satisfy multiple casers and multiple applications in that organization. It is a collection of operational files of an organization without harmful redundancy

Data Banks:

A databank is also an interrelated operational data of an organization such the information contains in one file can be duplicated in another file. In this case redundancy of information exists because certain files many be recorded in different versions of update (Nig). In data bank information is respected which has a great dement to the computer installation because hardware and much memory space will be occupied by data that is not always requires or accessed.

Fields Records ABD Files Fields

A field is a defined group or block of date as contain in databank as the case may be it is the smallest unit of data items in a database file. The fields have some defined names, structures, size; the field names can be information.

Records

Records are made up of number of field usually more than one field. The structure of a record depends on the application.

It can also be referred as a complete related bits of information or data for an individual “person” or “company” in a file. In this project, each record contains data on a particular organization.

Files

Files are tabular information with defined row (records) and columns (field) of information

Distributed Database

This is a co-ordinated distributed data processing which involves a series of computer each matching the processing requirements of functionally or geographically separated locations. The collection of database involved may just exist in different computer directions grouped based on applications or on different computer. The co-ordination involved in distributed database is to maintain a communication like between the databases in which every way the system is configured.

Selected Commands

OPEN:

Is used to open files in either briary random or sequential format.

PRINT:

Is used to write records in to files

INPUT:

Is used to read record existing in sequential file.

WRITE:

This command is used to write records into a sequential file

CLOSE:

This command is used to fusion the butter of an opened file

CLS:

This command is used to wipe off the screen.

GOTO:

The GOTO statement is used to direct program sequence to a specified line number or label

SUB:

SUB command is used to declare a module in a program. it do not return Any thing to the main module

FUNCTION:

The command function is used to create calling module

ILIM:

The idim command is used to reserve memory specs to variable.

SHARED:

The share command makes variables dimensioned in the main program to become local in subs and function.

IDIM SHARED:

It makes all variable dimensioned with the IDIM shared to become global variable. That is they are known within all the SUBS and functions.

DO WHILE:

Loop whose loop constructs are used.

LOOP WHILE:

Do to make programme repetitive unit

DO UNTIL:

Loop a certain condition is met. Lop while do

FOE TO NEXT:

The for.. to ………next constant is used to achieve some loops or to simulated pause in program execution.

SLEEP:

The sleep command is used to simulate panes in program execution

CONST:

This command is used to declare a variable construct in a program. That means the variable retains its values as far as program runs.

CLOR:

The color statement is used to give color to text background and foreground.

BEEP:

The beep command us used to activate the computer speaker to achieved music.

CASE STATEMENT:

The case statement is used to achieved block in program

LEN:

The len statement is used to determine the length of a string.

LCASE:

This command is used to convert strings to lower case.

UCAIB:

This command is used to convert strings to upper case.

ITRIM:

The itrim is used to remove left trilling spaces in a string.

RTRIM:

The rtuim is used to remove right trilling spaces in a string.

ENIS:

Its used to terminate program