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Design and Implementation of an Online Personnel Audits Management Information System

Design and Implementation of an Online Personnel Audits Management Information System

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Reference ID: PS-5069-TM

DEDICATION

This research material titled “Design and Implementation of an Online Personnel Audits Management Information System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Online Personnel Audits Management Information System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”

    ABSTRACT

    An Online Personnel Audits Management Information System is an application software that executes a recurring evaluation to assess the efficiency of personnel management and identify the actions necessary for optimizing the use of human resources. The aim of the study is to design and implement An Online Personnel Audits Management Information System. In achieving this aim, the following specific objectives were laid out to develop an application that will give a more accuracy and timely information for government decision making, and provide facilities for quick access to stored data giving at random in other to assist in management functions. The motivation that led to the implementation of the proposed system is that the accumulation of this document in files creates low of storage problem as in lack of space, cost of fumigation to prevent attack from insect, cost of cleaning and shelving. Other motivation issues are outline at the statement of problems section.

    The methodology adopted in this study is the object oriented analysis and design methodology (OOADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The significance of this research will equally analyze the present manual system of tax auditing and design a new system to solve the inadequacy inherent accurate and efficient means of tax auditing in an organization. The new system to be installed will have all the advantage of the computerize system which includes time, flexibility, interactivity and creating a good database. The expected result is An Online Personnel Audits Management Information System that will process personnel’s audit information, and the system will generates an accurate information for managerial purpose.


    Design and Implementation of an Online Personnel Audits Management Information System

    CHAPTER ONE

    1.1 Introduction

    Personnel auditing is an activity or exercises carried out to examine the personnel records and a set financial statement and their underlying records. Modern societies are technology driven thus changing their characteristics at an accelerating rate. One of the current developments in the information sector that will greatly affect business (improve business and society) is greatly increased computer literacy of leaders and general population which will make computerization transition seamless. That is, the use of computer in any process has been applied in virtually all spheres of human Endeavour. It has equally found wide application in both the private and the public sectors of the economy.

    As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitation of the study and Definition of technical terms.


    1.2 Background of the Study

    In the developed world, the machines that surround the human race of the twentieth century are indispensable to their survival. The machines can be large or small, simple or complex. Some products, like sewing machines, are only used for specific purposes, while others, like electric drills, are used for many purposes. Certain machines are components of many other machines, even though they are designed for a specific purpose.

    The abundance and diversity of information available about humans is another essential feature of life in the twentieth century. The computer is arguably the most helpful invention of the modern era. It was only in 1951 that the first commercial available computer was market. Today we are using computer ever increasing numbers is a way never imagined just a few years ago. Computers are now an integral part of information needs of many societies. They are used world- wide to solve a variety of information, financial health, tax credit insurance and so forth. The modern society has virtually embraced the use of computer in all facts of commerce and industry. A computer is an automatic tool that can store data, solve problems, and carry out calculations. The input unit, storage unit, central processing unit, and output unit are its four main components. Even so, completing a particular task will require a series of applications. A computer is able to accurately and quickly manipulate vast amounts of data.

    The use of computers in business and industry has grown significantly since they can complete tasks that would take several days of human labor in a matter of seconds. In an organization, computers are used for data processing and to deliver precise and timely information to management. This greatly helps managers achieve their goals and objectives by providing them with accurate and timely information, which in turn raises their performance level.

    The aforementioned facts highlight the necessity for a Local Government Administration's Online Personnel Audits Management Information System to be designed and implemented. as a part of the endeavor to guarantee sufficient and frequent documentation of personnel auditing for local government management. Personnel auditing is an activity that implies an indebt examination and evaluation of set of financial statement and their underlying records and document so as to form an objective opinion, which is expressed in the form of an audit report on the truth and fairness of view expressed in the financial statement about personnel in a local government administration. Before the advent of computer system, auditing was done manually. But due to expansion and increase in organization persons, and businesses, it become highly difficult and cumbersome to accelerate auditing progressively. It is becoming increasingly difficult to maintain accurate records of all the information about the personnel due to the growing number of roles and documents containing information about the personnel being audited. This causes great suffering for auditors. Without a doubt, this project will develop the existing system.


    1.3 Statement of the Problem

    Investigation revealed that personnel auditing involves the use of ledger, proof sheets, balance books etc. One of the biggest difficulties faced by manual personnel auditing system is the problem of errors traceable to human mistakes and shortcomings:

    1. Handling records beset with problems. The record are not kept well and retrieval as 'very difficult
    2. Loss of records is always common to manual auditing as there is no computerized way of storing the information contained in these records
    3. Calculation can sometime be wrong. In most cases, this has through oft many accounts and names which resulted to suspense account being opened and could not be closed unless as a charge or credit to profit and loss account.

    This research is prompted to these problems because it is the basis of the above problem that are facing manual personnel auditing system that promoted the research auditing system that prompted the researcher to look into the subject of curbing and controlling personnel auditing manually.


    1.4 Aim and Objectives of the Study

    The aim of the study is to design and implement an Online Personnel Audits Management Information System that will solve problems associated with manual system. In achieving this aim, the following specific objectives were laid out as follows to develop an application software that will:

    1. Provide an efficient computer base system for easier documentation updating and retrieval of data about taxable of data about taxable employer.
    2. Modernize the auditing system so that efficiency can be realized.
    3. Give a more accuracy and timely information for government decision making.
    4. Provide facilities for quick access to stored data giving at random in other to assist in management functions.
    5. Store the confidence of employer of labor in the personnel income tax system.
    6. Eliminate all forms of corruption in personnel income tax auditing.
    7. Enhance the efficiency of the tax auditors by reducing the volume of manual operations of their disposal.
    8. Highlight inadequacies in the existing system through which computer application can minimize when computer is used effectively in the organization to eliminate inefficiency.
    9. Eliminate piles of dusty physical files in the offices thereby keeping the office neat and a very healthy environment to work.
    10. Enhance the processes of auditing personnel income taxpayers and hence provide immediate result on any operation required on the file of tax payers.

    In case of replacement or stranger personnel, it provides modern sophisticated information system which supplies both environmental and internally generated information to new personnel.


    1.5 Significance of the Study

    Since the concept of the world as a global village emerged in the 90’s there has been a rapid development of computer technology in virtually all fields of human Endeavour. An analogy between manual systems and computer systems (Online Personnel Audits Management Information System) provides a starting point for management both in private and public sector understanding of computer systems. This development has laid to the advancement of information management and hence necessitated the need to computerize that tax auditing system to meet with the present day needs of the government.

    This research will equally analyze the present manual system of tax auditing and design a new system to solve the inadequacy inherent accurate and efficient means of tax auditing in Abia State. The new system to be installed will have all the advantage of the computerize system which includes time, flexibility, interactivity and creating a good database.

    Besides, the study will serve as reference material for subsequent researcher in the field or related topics.


    1.6 Scope of the Study

    The scope of this research is to Design and Implementation of an Online Personnel Audits Management Information System using Abia State as a case study.


    1.7 Limitations of the Study

    During the course of this study, many things militated against its completion, some of which are:

    1. Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
    2. Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready to release information needed for this project work. There were lots of information needed from the staffs of this institution to enhance the study which took them time to release or they did not release at all for security purposes, hence the scope was reduced.
    3. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

    1.8 Definition of Terms

    Auditing:

    This can be defined checking/ cross. Examining of whatever you are auditing find out if there is any king of fraud.

    Personnel:

    This can be said to be staff/ people employed by a company/organization.

    Personnel Auditing:

    It is defined as an activity or exercises carried out to examine the personnel records and a set financial statement and their underlying records.

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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