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Design and Implementation of an Electronic Hostel Management System

Design and Implementation of an Electronic Hostel Management System

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Reference ID: PS-5453-TM

DEDICATION

This research material titled “Design and Implementation of an Electronic Hostel Management System” is dedicated to God for his enabling grace, and to all computer enthusiasts who contributed to make life a pleasant experience during my research documentation.

ACKNOWLEDGEMENT

I extend my sincere gratitude to all those who contributed to the completion of this project. Special thanks to my Supervisor (Name of your Supervisor), the Head of Department (Name of your HOD), the Lecturers in the department of Computer Science (CS), Book Authors and Profound Scholars of existing or related project material on “Design and Implementation of an Electronic Hostel Management System” for their invaluable guidance, support, and expertise throughout the journey.

I am also grateful to your study area (mention any funding organizations, if applicable) for their financial assistance. This research would not have been possible without the encouragement and assistance of some stakeholders (mention any mentors, teachers, or colleagues). Additionally, I would like to acknowledge the understanding and patience of my family and friends during this endeavor. Your unwavering support has been a constant source of motivation. Thank you all for being part of this meaningful endeavor.

TABLE OF CONTENTS

PRELIMINARY PAGES


CHAPTER ONE

INTRODUCTION


    CHAPTER TWO

    LITERATURE REVIEW

    • 2.1 Introduction

    CHAPTER THREE

    SYSTEM ANALYSIS AND DESIGN

    • 3.1 Methodology Adopted
    • 3.1.1 Problem Identification Using SSADM
    • 3.2 Analysis of the Existing System
    • 3.2.1 Dataflow of the Existing System
    • 3.2.2 Disadvantages Of The Existing System
    • 3.2.3 Weakness of the existing System
    • 3.3 Feasibility Study
    • 3.3.1 Economic Feasibility
    • 3.3.2 Technical Feasibility
    • 3.3.3 Operational Feasibility
    • 3.4 Analysis of the Proposed System
    • 3.4.1 Data Flow Diagram of the Proposed System
    • 3.4.2 Advantages of the Proposed System
    • 3.4.3 Justification of the Proposed System
    • 3.5 Functional Requirements
    • 3.5.1 Use Case Diagram Of The Admin / User Privileges
    • 3.6 Data Requirements
    • 3.7 High Level Model of the Proposed System

    CHAPTER FOUR

    SYSTEM DESIGN AND IMPLEMENTATION

    • 4.1 Objectives of the Design
    • 4.2 Cohesion and Decomposition High level Model
    • 4.3 Control Center / Overall Dataflow Diagram
    • 4.3.1 Proposed System Operation Flowchart
    • 4.4 System Specification and Design
    • 4.4.1 Input and Output Specification
    • 4.4.2 Database Specification and Design
    • 4.4.3 Data Dictionary
    • 4.5 Choice and Justification of Programming Language
    • 4.6 Program Documentation
    • 4.7 Implementation Techniques
    • 4.7.1 System Testing
    • 4.8 Programming Module Specification
    • 4.8.1 Installation
    • 4.9 Computer Hardware Minimum Requirement
    • 4.10 Software Requirement
    • 4.11 Personnel / User Training
    • 4.12 File Maintenance Module

    CHAPTER FIVE

    SUMMARY, CONCLUSION AND RECOMMENDATION

    • 5.1 Introduction
    • 5.2 Summary
    • 5.3 Conclusion
    • 5.4 Recommendation

    REFERENCES

    APPENDIX A - “SOURCE CODE”

    APPENDIX B - “OBJECT PROGRAM”


    Design and Implementation of an Electronic Hostel Management System

    CHAPTER ONE


    1.1.0 General Introduction

    It is safe to say that most activities such as hostel allocation carried out in most universities in Nigeria are done manually. Therefore, there is a lot of strain on the individuals running the hostels. An E-Hostel system is simply software developed for managing most activities that take place in the hostels with the help of a hostel administrator.

    The goal of this research work is to provide a solution to the problem of hostel management, by designing a computerized system which is user-friendly and GUI-oriented that will be compatible with the existing manual systems. The software to be developed will solve the problem of hostel management; thus helping to reduce problems associated with the manual hostel management system. The project uses University of Calabar as Case Study.


    1.2.0 Problem Definition

    Problems associated with hostel records when manually handled by hostel staffs in University of Calabar include:

    1. Records are manually written and stored in various registers.
    2. Lots of human errors are encountered when records are hand-written.
    3. The use of numerous registers for hostel allocation can be very cumbersome, hence tracing records become tedious.
    4. Difficulty in maintaining or updating the records, hence, retrieval of a certain dataset from a bunch of registers is almost impossible.
    5. Loss or damage of any of the registers leads to damage of lots of important files at a time.
    6. Lack of data security.

    ­­


    1.3.0 Objective Of Study

    The objective of this study is to develop an application that will ease the stress associated with the existing manual system as earlier stated, while focusing on the of University of Calabar.

    This study aims to achieve the following;

    1. To create a database management system (DBMS) which allocates storage to student data and also provides security for the stored data.
    2. To provide quick and efficient means for gathering the student information along with their rooms, fees, etc.
    3. To find out the possible benefits that will be obtained from the new system.
    4. At the completion of this work, this system will improve the management of student hostels in the University of Calabar.

    1.4.0 Research Justification

    The proposed research can be justified by providing answers to the questions below:

    1. Does the research extend the understanding of the phenomenon being investigated?
    2. Does it elaborate, extend or fill in gaps in present knowledge?
    3. Does the research question require data that is assessable or attainable at a reasonable cost or effort? Research questions were excluded in the proposed system because of the limited time given.
    4. Finally, will it give the expected results result?

    After putting these aforementioned questions into consideration, I believe that this research is worth doing. Using UNICAL as the existing system to be investigated, in which the mode of operation is done manually, a certain level of bias will be experienced. The new system to be developed is to manage the allocation process.


    1.5.0 Research Methodology

    In order to realize the objectives of this research, it is important to apply adequate strategy in achieving the set goals. The methodology employed in the course of this study is to first outline the set of requirements to be met by the proposed system, where information related to the research work will be derive from the area of study(UNICAL Hosteland Student affair); then envisage and implement the design of the system, using Unified Modeling Language (UML), along the lines of an object-oriented approach.

    CHAPTER TWO

    2.0 Literature Review

    2.1 Introduction

    This chapter focuses on the review of related literature. A literature review includes the current knowledge as well as theoretical and methodological contributions to a particular topic. It documents the state of the art with respect to the topic you are writing. It surveys the literature in the topic selected. In this research work the literature review includes the …

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